Athletic League Officials for Youth and Adult Athletics

The Town of Wake Forest Parks, Recreation & Cultural Resources Department (WFPRCR) is seeking proposals to provide officiating services for its youth and adult athletic leagues.

Contractor agrees to provide qualified athletics officials as designated by the Town of Wake Forest Parks, Recreation and Cultural Resources Department (“WFPRCR”), for youth baseball, youth softball, adult softball, and youth basketball leagues.

1. Contractor agrees to provide qualified athletics officials as designated by the Town of Wake Forest Parks, Recreation and Cultural Resources Department (“WFPRCR”), for youth baseball, youth softball, adult softball, and youth basketball leagues. Contractor will represent and warrant that Contractor has obtained any necessary permits and paid all fees and taxes and is duly qualified to provide the services called for herein. A contractor may propose changes to scope of services or suggest other procedures based on the historical data and experience of the Contractor.

2. The Contractor will provide trained and qualified sports officials for each game as specified by WFPRCR. Should WFPRCR Athletics staff request additional officials per game, the additional officials will be paid the same rate as other officials assigned to the game(s).

3. Officials will administer all games according to the current NC High School Athletic Association/National Federation of High School Athletics (NCHSAA/NFHSA) rules and any local rules as defined.

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5. Contractor will schedule officials for no more than 4 games on the same day. The Town of Wake Forest and contractor may agree to grant exceptions to this requirement in special situations.

6. The contractor will conduct background screenings for all officials on a yearly basis, which shall follow Town of Wake Forest standards and make such records available for WFPRCR staff review upon request.

7. The Contractor shall appropriately train all officials prior to assigning them to games. Contractor must describe specific training required of both veteran and new officials on bid.

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21. Contractor will submit bi-weekly invoices, which must include detailed information regarding services provided.

Submission

Proposals are due no later than **Monday, November 30, 2026 @ 2:00 p.m.** Proposal submitted after the deadline will not be considered. Proposals must be submitted via USPS or other delivery methods (UPS, FedEx, etc.) Proposals may be hand delivered between the hours of 8:00 a.m. and 2:00 p.m. to Hollie Aldridge at the address listed below. There will not be a public opening of proposals.

The package submitted shall not exceed twenty (20) pages double-sided. The RFP package must include a Cover Letter.

Evaluation Criteria

• Understanding of Scope & Requirements (35%)
• Team Qualifications (25%)
• Project Cost (20%)
• References (15%)
• Legal History (5%)

Contract Period

The term of this contract will be for three (3) years upon award of contract, and the Town reserves the option to renew for two (2) one (1) year increments unless otherwise terminated as provided herein. The contract start date will be March 1, 2027.

Insurance

• Employer’s Liability: $1,000,000 per each accident /$1,000,000 per each occupational disease and $1,000,000 policy limit.
• Commercial General Liability: no less than $2,000,000 each occurrence and $4,000,000 aggregate.
• Commercial Automobile Liability: no less than $1,000,000 combined single limit – any auto.
• Crime: at least $100,000 per occurrence or comparable Fidelity Bond.