Non-IT IFB or RFQ Agency Goods Sourcing Event Template

The State through the Department of Administration (DOA) Division of Purchase & Contract (P&C) is seeking qualified vendors to add to the existing Statewide Term Contract 2210A, to furnish and deliver the State’s requirements for new, unused and in current production Construction Equipment: Anderson Hydro Platforms, within Category 25: Bridge Inspection Equipment to be provided throughout the State of North Carolina, on an “As Needed” basis, if and when ordered by State Departments, Agencies, and Higher Education Institutions during the contract period.

The contract resulting from this IFB is mandatory for State departments and most State Agencies, and by State higher education institutions (except under the conditions specified in G.S. 115D-58.14(a) and G.S. 116-13). The Contract may also be utilized, without further competition, by non-mandatory State Agencies and Other Eligible Entities.

Repair parts are not covered by this contract. Vendors shall offer their maximum discount off Vendor’s price list or MSRP List for a product, groups of products, and/or category to include discounts for options, features, and accessories.

Bid price shall constitute the total cost to the State for delivery fully assembled and ready for use, including all applicable charges for shipping, delivery, handling, administrative and other similar fees.

The Vendor shall deliver Free-On-Board (FOB) Destination to any requested location within the State of North Carolina with all transportation costs and fees included in the total bid price.

Vendor should complete delivery within 45 days consecutive calendar days after receipt of purchase order.

It is preferred that the potential Vendor have a minimum of three (3) full-service locations in each region of North Carolina (Mountains, Piedmont, Coastal Plain) to provide service and other requirements under this contract. The brand being offered is requested to have a minimum of three (3) factory authorized service dealers in each region.

In the event a product is found to be defective, Vendor agrees to replace the item immediately, within the same delivery time frame at no additional charge to the State.

**Submission method:** Vendor’s bids for this procurement must be submitted through the Sourcing Tool. Only Bids submitted through the Content Section of the Ariba Sourcing Event will be considered. Bids submitted through the Message Board will not be accepted or considered for award.

Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further consideration. Solicitation responses are subject to Sealed Bidding requirements.

Bids will be publicly opened on **12-10-2026 @1:00 pm EST** via Microsoft Teams.

All responsive bids will be reviewed, and award or awards will be based on the responsive bids(s) to provide the estimated requirements as to breadth of items in each category offered, highest percentage discount offered off the most recently published Manufacturer Standard Retail Price (MSRP) List, quantity, quality, delivery, service, and/or geographical coverage, to include any required verifications set out herein such as but not limited to past performance, references, and financial documents.

The Contract shall be for four (4) years beginning on the date of the final Contract execution. At the end of the Contract’s initial term, the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to one (1) additional one-year term.

Offer shall be valid for at least ninety (90) days from date of bid opening.