Request for Proposals (RFP) Community Project Funding (CPF) Grant Administration and Construction Management Services

Lenoir County, North Carolina, is soliciting sealed proposals from qualified firms to provide comprehensive grant administration and construction management services to support a Community Project Funding (CPF) project funded by the Housing and Urban Development (HUD). The County has been awarded $5,182,000 in HUD Economic Development Initiative (EDI) CPF funds, contingent upon execution of the Grant Agreement and satisfaction of all grant conditions.

The selected firm will assist the County with grant administration and construction management services of the CPF project in compliance with all applicable federal, state, and local requirements, including HUD CDBG requirements, 2 CFR Part 200 procurement, and grant management requirements, applicable civil rights and labor standards requirements, and HUD EDI program requirements.

The selected firm shall provide the grant administration and construction management services necessary to implement and complete the County's CPF project, including but not limited to the following:

A. Grant Administration Services

• Administer the CPF grant in accordance with applicable HUD regulations and Federal Uniform Guidance requirements.
• Coordinate with County staff, federal and state representatives, contractors, and stakeholders throughout the project.
• Prepare and submit any required reports, reimbursement requests, and grant documentation.
• Maintain, and make available upon request, complete grant files and documentation for monitoring and audit purposes.
• Prepare and administer required agreements, program documentation, and compliance plans.
• Prepare and coordinate environmental review processes and any environmental compliance documentation in accordance with HUD National Environmental Protection Act (NEPA) standards.
• Oversee beneficiary eligibility and income qualification requirements.
• Monitor compliance with applicable Federal requirements, including but not limited to Section 3, Equal Opportunity, Minority and Women-Owned Business Enterprise participation, labor standards, and debarment and suspension requirements.
• Prepare and submit all necessary compliance documents, reports, and documents necessary to secure release of funds.
• Prepare for State and Federal monitoring visits.
• Complete grant closeout activities and final reporting requirements.

B. Construction Management Services

• Oversee, coordinate, monitor, and document completion of the approved scope of work for eligible housing units.
• Conduct pre-construction conferences with the County, contractor, and project team.
• Provide construction oversight and coordinate with the general contractor, subcontractors, suppliers, vendors, design professionals, and County staff throughout the project.
• Monitor the contractor's compliance with applicable North Carolina building codes, permitting, inspection, licensing requirements, and contract documents.
• Review, monitor, and coordinate the contractor's project schedule to support timely completion.
• Review and evaluate proposed change orders and provide recommendations to the County.
• Review, verify, and recommend contractor payment applications, supporting documentation, and lien waivers for County approval.
• Coordinate inspections, monitor the contractor's completion of punch list items, and recommend final acceptance to the County.
• Coordinate warranty documentation and monitor the contractor's correction of deficiencies during the warranty period.

**Submission:** Respondents shall submit one (1) original and two (2) copies of their proposal in a sealed envelope marked "Sealed Proposal for HUD CPF Grant Administration and Construction Management" to Lenoir County Administration, 101 N Queen Street, Kinston, NC 28501. Proposals must be received by **November 6, 2026, at 12:00 pm**. Proposals received after the deadline will be considered late and will be rejected. Proposals by telephone or email shall not be accepted. Faxed proposals shall be rejected as non-responsive.

Evaluation (100 points total):

• Experience with HUD CPF and EDI programs or CDBG projects: 35
• Staff Qualifications: 25
• Capacity and Availability: 20
• Approach and Understanding of Project Requirements: 10
• Cost Proposal: 10

Selection will not be based solely on price. Proof of insurance in accordance with County policies is required, including General Liability, Workers' Compensation, and Automobile Liability Insurance. An E-Verify certification and affidavit is required.

The contract with the selected firm will be contingent upon execution of a mutually acceptable agreement and satisfaction with all HUD requirements.