2026-2027 Project Work RFP- Astoria, Forest Grove and Tillamook Districts

The Oregon Department of Forestry ("ODF") is seeking Proposals to provide Project Work Services through Work Order Contracts ("WOC") issued under a Service Agreement ("SA"). ODF is seeking to establish a pool of Contractors to furnish all equipment and labor to perform Project Work (including but not limited to road construction or improvement, road brushing, road maintenance, rock quarry development, stream enhancement, site preparation, soil stabilization, water runoff control measures, rock crushing, rock stockpiling, and road vacating, etc.) as detailed in this RFP.

The geographic scope of this SA is the Clatsop State Forest and Tillamook State Forest managed by the Astoria, Forest Grove, and Tillamook Districts.

It is anticipated that approximately twenty-five (25) Proposer(s) will be selected for SA award from this solicitation.

ODF expects that this RFP will result in the award of Project Work Service Agreements to a pool of Contractors.

During the initial three-year Contract period, ODF expects to award one to several WOCs per year under the SA. WOCs will include all the project work that is normally associated with a timber sale contract. These WOCs may include road construction or improvement, road brushing, road maintenance, rock quarry development, stream enhancement, site preparation, soil stabilization, water runoff control measures, rock crushing, rock stockpiling, and road vacating.

Specific projects will be assigned as needed by Agency via WOCs. [...] There is no guarantee that any specific amount of Services will be assigned or overall dollar amounts will be expended through the duration of the SA. Any WOC assignments must be within the scope of the Services described in this RFP. Assigned WOCs will identify a schedule for delivery, costs, and include or incorporate by reference a Statement of Work with clearly defined tasks and deliverables.

Submission

**ALL PROPOSALS MUST BE SUBMITTED BY EMAIL AS ONE PDF ATTACHMENT.** Proposals shall be received by the SPC at the email address listed on the front page of the RFP no later than the Closing Date and time specified in OregonBuys and in section 1.3 of this RFP. Late proposals will not be considered.

**Required** submittals: *Attachment C*, Proposal Cover Sheet, fully completed; and *Attachment D*, Qualifications and Experience Worksheet, fully completed.

Contract term

The initial contract term shall be for three (3) years. The Service Agreements are anticipated to start December 30, 2026, and end on December 30, 2029. This SA may be renewed annually, upon mutual agreement of the parties through written amendment, for three (3) additional one (1) year terms based on the current terms and conditions provided that the total contract term does not extend beyond December 30, 2032, or as otherwise allowed by law.

Evaluation

Proposals will be scored based on the evaluation criteria listed below in section 4.3. The maximum points available for each criteria are identified below.

| Evaluation Criteria | Points |
| --- | --- |
| Financial Information | 100 |
| Equipment Available | 100 |
| Work Experience | 200 |
| Safety and Regulatory Compliance | 100 |
| Response Time | 100 |
| Ability to perform multiple WOCs | 50 |
| Organizational Structure (attached to worksheet) | 50 |
| Maximum Total Points | 700 |

The apparent successful Proposers shall provide all required proofs of insurance to Agency within seven (7) calendar days from when it is notified that ODF desires to enter into a Work Order Contract (WOC).