Campus Vending Services

Umpqua Community College ("UCC" or "the College") invites qualified firms to submit proposals to provide Campus Vending Machine Services. The College seeks a commission-generating concession agreement with a vendor that will furnish, install, stock, and maintain snack and beverage vending machines at College locations at no cost to the College.

No expenditure of College funds is anticipated. The College will select the proposal that represents the best overall value, considering product quality, healthy options, service reliability, financial return, and the student experience. The College is not obligated to select the proposal offering the highest commission.

The Contractor will supply nationally branded snacks and beverages through vending machines at the locations identified in Schedule A. At a minimum, the Contractor must provide complete product selection, consistent availability, reasonable prices, and reliable equipment, while providing financial benefit to the College.

The Contractor will be the College's exclusive provider of vending machine services at the covered locations during the Contract term. This solicitation is for vending services only and does not grant pouring rights or exclusive beverage supply rights. The following are excluded from the Contract and from any exclusivity:

• Bookstore retail operations;
• Food service, catering, and concessions operated or contracted by the College;
• College-sponsored events, athletics, and fundraising activities; and
• Other activities as determined by the College.

The College seeks vending services at eleven (11) main campus buildings, three (3) off-site housing facilities, and the Riddle Truck Yard. Schedule A lists current equipment and approximate annual sales. The number, type, and placement of machines are not guaranteed. [...] No machine may be placed or relocated without the College's prior written approval.

Product selection must be fresh, of good quality, and always offer variety. The College does not prescribe specific brands.

• At least thirty percent (30%) of product slots in each machine must be Healthier Options.
• Products must be removed before their labeled pull dates and before becoming stale or spoiled.
• No glass bottles are permitted. All beverages must be dispensed in plastic, aluminum, or other non-glass containers.

Proposers must submit proposed prices for common products using *Attachment D*. Prices must be consistent with regional market rates for equivalent products. The College has final approval of all vend prices.

**Submission method:** Email only, as a direct attachment, to uccbids.contracts@umpqua.edu. Submit one (1) electronic proposal, in word format, as a single PDF file, attached directly to an email, under 10 MB. File-sharing links (for example, Dropbox, OneDrive, or Google Drive) will not be accepted. The narrative (Tabs 2 through 8) may not exceed twenty (20) pages.

Proposals received after Closing will not be accepted or considered. After Closing, proposals may not be withdrawn and remain firm offers for ninety (90) days.

Evaluation criteria (100 points)

• Product Quality & Healthy Options: 30
• Service & Operations: 25
• Financial Value to College: 25
• Experience & References: 10
• Equipment & Technology: 5
• Implementation & Transition Plan: 5

**Contract term:** The initial Contract term is five (5) years from the effective date. Upon mutual written agreement, the Contract may be renewed in one (1) year increments, up to five (5) renewals.

Insurance:

• Commercial General Liability: $1,000,000 per occurrence; $2,000,000 aggregate
• Automobile Liability (vehicles used on College property): $1,000,000 combined single limit
• Workers' Compensation: As required by Oregon law (ORS 656.017 and ORS 656.029)

Solicitation documents are posted on OregonBuys (www.oregonbuys.gov) and the UCC Purchasing webpage.