RFP-31-2027 Building Automation System

The Multnomah County Department of County Assets, Facilities and Property Management is seeking Proposers from whom it may purchase Building Automation Systems Repairs and Maintenance. This Solicitation does not include repairs or maintenance of Siemens Building Automation Systems without a replacement or modifications. This Solicitation does not include capital projects such as installation of new Building Automation Systems. Work will be as needed by the County.

FPM is responsible for providing and maintaining safe, cost efficient space for all County programs. FPM manages over three million square feet of general office, library, court, jail, probation office, clinic, shop, warehouse and other types of specialized space largely owned by the County in about 130 locations.

Contractor shall provide the evaluation, installation of new Building Automation Systems (BAS), replacement of existing systems, and maintenance for the purposes of improved occupant comfort, efficient operation of building systems, reduction in energy consumption and operating costs, and improved life cycle of utilities. The Contractor shall furnish all labor, tools, equipment, materials, incidentals, personnel, coordination and mobilization to perform Building Automation Services.

Evaluation work includes but is not limited to:

• For each BAS, review the system and provide an assessment of and recommendations with regard to the condition, level of functionality, age, possible obsolescence, possible need for upgrades or replacement, etc. of all or any portion of the system.
• Continuous improvement. Consult and advise County on how best to continuously improve operational practices and energy efficiency of BAS within the County Portfolio.
• Identify, troubleshoot, and improve mechanical deficiencies.
• Increase energy efficiency.
• Software Assessment: The Contractor shall review the BAS software installed on the BAS Operator Workstations (OWS) and/or Servers to determine if the software needs to be upgraded.

Typical maintenance work includes but is not limited:

• BAS maintenance and repair
• Technical Support Services
• On a monthly basis, review and evaluate the operation of the County Portfolio BAS for performance relative to expected outcomes
• Install latest system software updates
• Upgrade firmware to ensure BAS compatibility
• All work must be performed in accordance with manufacturer's recommendations.
• Provide technical support to County staff, during office hours, to maximize capabilities.

Provide on-site training to County staff as requested by County Authorized Representative.

Response Time

The Contractor shall be available for work 24 hours a day, seven (7) days a week. [...] Non-emergency service response. Contractor shall provide non-emergency phone response within one (1) business day of notification and provide an on-site response at a mutually agreed to time with the County.

**Submission method:** Please read all provided information. Any questions should be directed to the Q & A Board in the Tools section of the Sourcing Event prior to the last day for questions. Provide responses as a single PDF file.

The Proposal response must be received by Multnomah County Purchasing no later than **4:00 P.M. local Portland time** on the proposal submission deadline.

Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the *MMP Supplier Access Request Form*. [...] The MMP Supplier Access Request form should be completed no fewer than **5 days** prior to the Sourcing Event closing date.

**Contract term:** Fixed term with options. The contract term shall be five (5) years. The County shall have the option to renew this contract for one (1) additional five (5) year period(s).

**Bonds:** Payment and performance bonds will be requested, at the discretion of the County Authorized Representative, as needed, by project, and where required, shall be obtained by Contractor, before Work begins.

**Insurance:** Exhibit 2 of the attached Sample Contract reflects the minimum insurance required of a Contractor to provide this service.

Prevailing Wage Rates apply to this project for the repairs and maintenance work.