RFP No 2026008 McNary Fisheries Compensation Committee (MFCC) Coordinator

This Informal Request for Proposals issued by Northern Wasco County People's Utility District is to solicit a Committee Coordinator for the McNary Fisheries Compensation Committee.

The Northern Wasco County PUD District (District) is seeking a qualified coordinator to administer the McNary Fisheries Compensation Committee (MFCC) grant program.

The MFCC was established as part of the Federal Energy Regulatory Commission (FERC) licensing requirements for the McNary Fishway Hydroelectric Project, a jointly owned facility of Northern Wasco County PUD and Klickitat PUD located at McNary Dam near Umatilla, Oregon. The program administers mitigation funds intended to support fisheries enhancement projects upstream of McNary Dam.

The MFCC includes representatives from state, federal, tribal, and utility organizations that review and select projects for funding.

Through this RFP, the District seeks a coordinator to administer the grant program, facilitate MFCC meetings and project reviews, maintain records, and perform related administrative functions. The work is primarily remote, with occasional travel required for meetings and site visits.

Objective: Coordinate and Facilitate meetings and administer grants for the McNary Fish Compensation Committee (MFCC).

Committee Coordination and Administration

The Contractor shall coordinate and facilitate MFCC activities, including:

1. Schedule and coordinate MFCC meetings (virtual and/or in person) and any additional meetings as needed.
2. Provide the established grant form and other materials to prospective applicants and answer associated questions.
3. Conduct an administrative review of grant applications to verify completeness, eligibility, and compliance with application requirements. [...]
4. Attend meetings, participate in discussions, and represent the District and Klickitat PUD.
5. Prepare detailed meeting minutes, distribute for edits, incorporate edits, and post to website when finalized.
6. Prepare summary reports of any field inspections. These field inspections are to confirm funded project completion.
7. Prepare the annual Committee report outlining committee actions and funding decisions and post to website.
8. Facilitate meetings, prepare agendas, and coordinate presentations, reports, and proposals.
9. Update MFCC website information and post materials as appropriate.

Grant and Contract Administration

The Contractor shall administer grant awards approved by the MFCC, including:

• Grant award document preparation. Letters of approval, deficiency, or denial.
• Routing for signature.
• Requesting Applicant verification documents, such as W-9, ACH forms, etc.
• Distribution of signed Grant award documents.
• Invoice receipt, review, problem resolution and submittal to the District for payment.
• Monitor project timelines for compliance purposes.
• Distribution of awardee project reports to the MFCC.
• Problem and dispute resolution.

Deliverables

• Annual Meeting Schedule
• Meeting Agendas – prepare and distribute meeting agendas at least one (1) week prior to each scheduled meeting
• Meeting Minutes - prepare and post meeting minutes to the McNary.fish website no later than one (1) week following each meeting.
• Grant Application Tracking Log
• Grant Award and Denial Correspondence
• Executed Grant Files
• Website Updates
• Site Visit Reports
• Annual MFCC Report - prepare, finalize, and post the Annual MFCC Report for the previous calendar year to the McNary.fish website no later than January 31.
• Quarterly Committee Activity Report to the District and Klickitat PUD.

**Submit Proposals Electronically through OregonBuys Only** via: https://oregonbuys.gov/bso/

EMAILED, FAXED, OR PHYSICALLY MAILED/DELIVERED PROPOSALS WILL NOT BE ACCEPTED.

The term of any resultant agreement if awarded shall be for the initial period of three (3) years commencing on or about February 1, 2027 and continuing through January 31, 2030. [...] the District and the Contractor may agree to extend the Agreement for up two (2) additional one-year (1) renewal period by a written amendment to this Agreement executed by both parties.

The resulting Contract shall be for a Not-to-Exceed (NTE) three (3) year's total based on the Contractor's proposed annual rates and actual services satisfactorily performed and accepted by the District.

**Evaluation points:** Proposal Content Summary 0-10; Firm's Qualifications and Experience 0-20; Assigned Staff's Experience and Resumes 0-20; Availability and Commitment of Resources 0-20; *Proposal Form - Pricing and Fees* competitiveness 0-20; Exceptions to Agreement/Insurance/Indemnification etc. 0-10. Interview if applicable at the discretion of the District 0-50 points.

Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages, except professional liability if included, with respect to activities performed under the contract.