Purchase and Delivery of Propane Quote Number: PUR01226

The intent of this quote is to contract for the Purchase and Delivery of Propane at various locations for 911 Emergency Communications generators/facilities.

Tanks

All tanks are the property of the County of Bucks.

These specifications are intended to describe the Purchase and Delivery of Propane as described herein with no standard equipment deleted. [...] All Propane shall be HD5 Grade (not less than 90 liquid volume percent propane; not more than 5 liquid volume percent propylene). All gas shall be carefully loaded and protected during dispensing. Tank inspections are not billable to the County of Bucks. Equipment repairs will be billed to the County of Bucks on a Time and Material basis. Vendor is responsible for contacting 911 Emergency communications to obtain approval for all equipment replacements and repairs.

Pricing Terms and Requirements

Quotes containing references to possible escalation of prices during the 12 months of the contract will be rejected as conditioned quotes. Cost increases after the first year of this agreement must be agreed in writing by both parties. The quantities shown below are the facilities' estimated usage for the initial contract period. The County reserves the right to increase or decrease quantities and add or remove locations as needed according to actual usage and does not guarantee orders for any specific amounts or locations. Orders will be delivered FOB. Any award from this quote will be made to the lowest responsive, responsible vendor.

Delivery Requirements

All deliveries shall be made FOB destination. All locations are deemed automatic delivery. However, Contractor shall respond to a delivery/service call within 24 hours.

Invoicing

All invoicing shall be sent / directed to: Bucks County 911 Emergency Communications, attn.: Director, 911 Freedom Way, Ivyland, PA 18974

Sites

- Bensalem, Bridgeton, Buckingham, Buckwampum, Lower Southampton, New Hope, Newtown, Plumstead, Solebury, Thiokol and West Rockhill, each with an Onan 75K generator.

Submission

Any questions and / or clarifications shall be directed to PennBid up to four business days before the due date. Addendums will be issued as needed to address questions / clarifications received; the final addendum will be issued by 5:00 pm two business days prior to the due date.

The following documents must be included in the vendor's response to this RFQ: RFIs, a signed *IRS Form W9*, a *Certificate of Insurance*, a signed *Nondiscrimination/Sexual Harassment Certification*, a signed *Vendor Integrity & Financial Interest Disclosure*, a signed *Worker Protection and Investment Certification*, a *Consent of Surety*, and the bid table provided in the PennBid portal.

Contract Term

This contract shall start on or about November 20, 2026, will run for one year and includes the option to extend the contract up to one additional year. The County reserves the right to extend the term of the Agreement period for up to three months to prevent a lapse of coverage and only for the time necessary to issue and award a new invitation to Quote.

Insurance

• General Commercial Liability: general aggregate limit $2,000,000; products and completed operations $2,000,000; each occurrence limit $1,000,000
• Automobile Liability: combined single limit $1,000,000
• Umbrella Liability: each occurrence $1,000,000; aggregate limit $1,000,000
• Workers Compensation & Employers Liability: $100,000 / $100,000 / $500,000

Award

Any award from this quote will be made to the lowest responsive, responsible vendor.