time clocks and time clock supplies

Time clocks and time clock supplies for the City of Philadelphia Water Department: Lathem 400E-KIT top feed time clock bundle (quantity 8), Lathem E14 timecards (quantity 5000), and Lathem 400E replacement ribbon part #VIS6004 (quantity 16). Approval is needed to purchase standalone Lathem time clocks to replace our current, non-functioning Kronos hardware.

Products

• Lathem 400E-top feed time clock bundle model/SKU:400E-KIT (also referenced as LTH400EKIT), quantity 8
• Lathem E14 Timecards, quantity 5000
• Lathem 400E replacement ribbon part #VIS6004, quantity 16

The specified Lathem products are required to ensure compatibility, consistency, and uninterrupted operation of our standalone timekeeping system. [...] For these reasons, no substitutions will be accepted. The exact products, models, part numbers, and specifications listed are necessary to ensure the successful implementation and continued operation of our standalone timekeeping system.

All products must be delivered, at the prices quoted, FOB Destination Point.

Submission method

Quotes must be electronically submitted to PHLContracts by a seller with legal authority to bind the seller's Company. In no event will the City accept a Quote from seller unless City has received a duly completed and signed *Consent and Authorization Agreement* by the Submission Date specified in PHLContracts.

The contract will be awarded to the lowest, responsible, responsive Seller. All terms and prices quoted shall be valid for 60 days from the Submission Date, or in the case of Requirements Contracts, throughout the Contract Term specified in PHLContracts.

The total amount of the Quote shall be less than **$45,000**, increased every City fiscal year by the percentage increase in the CPI-U from January 1, 2020, to the most recently published CPI-U, and rounded to the nearest one thousand dollars ($1,000).

The term of the Contract shall commence on the Effective Date in PHLContracts (Effective Date) and shall terminate automatically 365 days thereafter.

General Liability Insurance: $500,000 per occurrence combined single limit for bodily injury (including death) and property damage liability. Workers' Compensation: statutory limits.