Blank Cardboard License Plates

The Commonwealth of Pennsylvania, Department of Corrections, Huntingdon Correctional Industries at 1301 Pennsylvania Ave, Huntingdon, PA 16654, is seeking a contractor to provide Blank Cardboard License Plate Outdoor Signboard.

The Commonwealth of Pennsylvania (Commonwealth) is issuing this Invitation for Bids (IFB) to meet the needs of CI HUNTINGDON to satisfy a need for Blank Cardboard License Plates.

Samples are required as part of this solicitation. Bidders that cannot provide samples within the required timeframe may be disqualified.

Blank Cardboard License Plate Outdoor Signboard Specifications

Estimated Quantity: 320,000 total units

• Cut: 12” x 6” Size Sheets (-0.0 / + .0546875 (7/128”))
• “Grain-long” grain direction needs to be long on the finished item. The grain should run parallel to the longest edge of the finished product.
• No Holes Needed
• Squared Corners
• Thickness MIN: 0.050” MAX: 0.070”. Alternative thickness of stock will not be acceptable
• Color: White with Water resistant-dense cardboard plates that resist water, also known as Outdoor Signboard.
• White color on one (1) side
• No Finish
• Packaged on Skids
• Delivery will be as requested by Purchase order as needed

Samples

Required Samples: 2 Samples will be required by close date of the bid shipped to: CI Huntingdon Attn: Todd McMonigal 1301 Pennsylvania Ave Huntingdon, PA. 16654. Failure to deliver the required samples by the deadline will result in rejection of the bid. Samples will be inspected visually to ensure they meet the specifications listed above.

Material must be compatible with Ryobi 580 Press which is used by PA DOC CI for imprinting. Pictures of acceptable product are included in Attachment 05.

Delivery

The Blank Cardboard License Plates will be ordered as needed throughout the life of the contract. All Quantities are estimated.

All items will be delivered F.O.B. destination. The awarded Contractor is responsible for any shipping or delivery costs.

Cardboard blanks must be delivered within 60 days of an order being placed. Additional delivery time may be granted by the DOC due to extenuating circumstances during the contract period.

Submission

This is an **Electronic Bid Only**. Bidders must submit their bids through the Commonwealth's electronic system (SRM). No Bid shall be considered if it arrives after the Bid Opening Time, regardless of reason for the late arrival.

Required forms

• Reciprocal Limitation Act form: complete and submit with the response
• *Worker Protection and Investment Certification Form (BOP-2201)*: the completed form must be submitted with the bid response

Award

Contract Award will be made to the lowest cost responsive and responsible Bidder after an approved visual inspection of the samples.

Contract term

This is a (2) two-year contract with the option of three (3) one-year renewals. Bid pricing is firm for the first year of the contract. Price changes can be negotiated at the anniversary date of the contract.

Invoicing

The awarded Contractor should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file to 69180@pa.gov.