LED Signage Replacement

F&M Bank Arena, located in the heart of Clarksville, Tennessee, is proudly owned by Montgomery County.

Sabertooth Sports & Entertainment (SS&E) serves as the Operator for venue. The venue’s primary tenant is Austin Peay State University men’s and women’s basketball teams. In addition, the facility’s flexible event space hosts sporting events, concerts, rehearsals, banquets, conventions, trade shows and more.

Montgomery County in conjunction with SS&E is requesting proposals for Bid #2026-0906 LED Signage Replacement – to include the following:

- LED Exterior digital signage replacement system.

• Bid submissions to include options for signage in (1) one exterior location attached to F&M Bank Arena (specified below):
• All bids should include screens that are IP67 outdoor rated with a minimum brightness of 6,000 nits, maximum of 10mm pixel pitch. Must be Gold Wire bonded.
• Screen size 9.45’ H x 18.9’ W LED Screen (2nd & College St Fascia)
• System is to include back-end media processor for digital signage, and all LED must be capable of full motion.
• Bids are to be inclusive of all low voltage and electrical work; network connection and 90amps at 120/2-8v through a 12 circuit panel are provided. (8) 30am single-pole circuits and breaks are located at the current sign location.
• Drawings of F&M Bank Arena or the existing sign shop drawings can be provided upon request.
• Bidders must include the demolition/removal and storage of the existing sign (to be used for spare parts on an existing sign).

Equipment Specifications

• Contractor shall provide a turnkey product.
• Bids should be inclusive of air, water, and land freight costs.
• All LED to be front serviceable with a minimum brightness of 6,000 nits.
• All LED to be Gold Wire Bonded.
• All LED to be minimum 10mm pixel pitch or better.
• Video Frame Rate at minimum 60 frames per second.
• Bid to include 3% spare parts.
• Minimum 2 years parts and labor warranty.
• Minimum 100,000 hour lifetime.
• All LED to be IP67 outdoor rated.
• Novastar or Brompton processing is acceptable. Processing to be installed in facilities’ technical operation center.
• Processor must be compatible with HDSDI input.
• Screen should be a minimum resolution of 1080p 59.94.
• Vendor to provide pixel maps and raster for signage.
• Installation, power, and signal to be provided by installer.
• System to include media playback server for all signage.

The bidding process begins Tuesday, October 20, 2026, and bids are due by **2:00 PM CST on Tuesday, November 10, 2026** (followed by post bid interviews).

Sealed proposals may be sent to Elizabeth Black’s attention at 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040, both the envelope and subject line should include “RFP – F&M Arena Exterior LED Signage Replacement”. Electronic submissions are accepted through the **Bonfire portal**. No late proposals will be accepted. Proposals will be publicly opened at the Montgomery County Purchasing Office, 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040 at the time of the submission deadline.

Solicitors will provide a total cost for the base bid and all included options. Project cost details for base bid must include the following at a minimum: all equipment, parts, material, shipping, installation, labor, commissioning, programming, and applicable taxes.

Provide a proposed timeline indicating task required and the start and completion dates for each.

Proposals must be on the correct form. The Purchasing Director reserves the right to reject any or all bids.