Scenario and Tactics Training Room

The City of Brentwood is seeking proposals for Scenario and Tactics Training Room for Police Headquarters.

The Request for Proposals documents are available through the City’s e-Procurement Portal, OpenGov Procurement, or may be obtained at the Brentwood City Hall at 5211 Maryland Way, Brentwood, Tennessee, 37027, Monday through Friday, 8:00 a.m. - 4:30 p.m.

The City of Brentwood, TN is seeking proposals from qualified vendors to design, supply, and install a comprehensive Scenario and Tactics Training Room. This facility will be used by the Brentwood Police Department for advanced training exercises, including simulated scenarios and tactical drills.

Room Design and Layout

• Room dimensions: Minimum 30 feet by 30 feet with a ceiling height of at least 10 feet.
• Modular wall systems to create various room configurations, including hallways, doorways, and windows.
• At least 10 working doors (inward or outward swing) that are close to design and structure of interior residential doors.
• At least 4 window-style openings or panels with window-style openings.
• Please provide full scope of materials included.
• The scenario room should be designed to replicate various building structures, such as residential houses, office buildings, and school rooms.
• It should be constructed using durable materials capable of withstanding repeated use.
• The structure should provide multiple entry and exit points, as well as room configurations that can be easily changed to simulate different scenarios.
• All panels should be capable of safely containing projectiles and reducing ricochets.
• Contents of the kit should allow for modularity and allowing of closing off certain areas, doors, or rooms.

Safety and Compliance

- All materials and equipment must comply with relevant safety standards, including OSHA and NFPA regulations.

Service Requirements

• Collaborate with City of Brentwood representatives to finalize the room design and layout.
• Supply all specified equipment and materials.
• Coordinate with City of Brentwood facilities management for any necessary modifications to the existing infrastructure.
• Conduct thorough testing of all systems to ensure proper functionality.
• Provide comprehensive training for City of Brentwood personnel on the use of all installed systems.
• Offer ongoing technical support and maintenance services for a minimum of one year post-installation.
• Supply all necessary documentation, including user manuals and maintenance guides.

Delivery Requirements

• Project kickoff meeting within two weeks of contract award.
• Design and planning phase to be completed within six weeks of kickoff meeting.
• Installation phase to commence immediately upon approval of design plans and to be completed within eight weeks.
• Final testing and commissioning to be completed within two weeks of installation completion.
• Installation work must be carried out during regular business hours unless otherwise approved by the City of Brentwood.
• Vendor must conduct a final walkthrough with City of Brentwood representatives to ensure all work meets the specified requirements.

Submission

Sealed proposals will be received by the City of Brentwood through the City's e-Procurement Portal, OpenGov Procurement until **1:00 pm, local time, on Thursday, November 5, 2026**, at which time said proposals will be publicly opened. Electronic submission is the preferred method. For anyone submitting a paper proposal, it should be delivered to Brentwood City Hall, Finance Director, 5211 Maryland Way, Brentwood, TN 37027. If a vendor submits both electronically and by a paper submission, the electronic submission will prevail.

Any proposal received after the established closing date and time will not be accepted.

Proposal should be submitted in the following format:

• Executive Summary/Overview
• Firm Profile and Experience
• Pricing Information
• Conflict of Interest
• Exceptions
• Sample Contract
• Iran Divestment Certification Form

Evaluation

| Criteria | Method | Points |
| --- | --- | --- |
| Executive Summary/Overview | Points Based | 30 |
| Firm Profile and Experience | Points Based | 10 |
| Pricing Information | Points Based | 60 |
| Conflict of Interest | Pass / Fail | 1 |
| Exceptions | Pass / Fail | 1 |

Insurance

• $1,000,000.00 general commercial liability insurance policy and no deductible with the City listed as an additional insured.
• $1,000,000.00 vehicular insurance.