Lease, Rental, and Purchase Services of Chair Back Stadium Seats at University Home Sporting Events Follow Solicitation

Texas A&M University, Athletics is accepting proposals and intends to enter into an agreement with a qualified vendor to provide Lease, Rental, and Purchase Services of Chair Back Stadium Seats for fans to utilize attending University home sporting events at Kyle Field as well as other Texas A&M Athletic facilities located on the campus in College Station, TX as set forth within this RFP.

The Selected Firm will provide services that may include, but are not limited to, the following:

• Provide Chair Back Stadium seats that are designed to attach to the University’s Stadium bleachers and non-bleacher individual seating. All seats shall provide support, breathable mesh construction, and comfortable seating for fans attending University home supporting events.
• Chair Back seating shall have a custom logo design that must be approved by the University’s Athletics Department.
• Procedural and administrative services, including but not limited to installation, operation, and maintenance of seats rented/leased/purchased before each season and before each home game. Chairs must not screw into bleachers or non-bleacher seats.
• Coordinate facility access and installation schedule with university.
• Conduct an audit to ensure installed seats are in correct seat locations prior to the season.
• Collection of lease and rental fees (both seasonally and each University home sporting event), including an option for online ordering and payment.
• Provide game day rental carts at each gate prior to gates opening that will be used for; the distribution of stadium seats on a per game basis, and the collection and retention of such seats after use on the day of the game.
• Replacement of stadium seats that become inoperable or damaged (i.e. sun bleaching, tears, etc.) and establish a quality control procedure.
• Provide single point of contact to the University who will manage and oversee the entire game day operation and who will be present on game days. A local contact is preferred.
• Conduct postseason audit of inventory and quality of inventory
• Provide a housekeeping/sanitization plan for seatbacks, specifically the single game chair backs
• Marketing Plan
• Replacement Plan for lost, stolen or damaged chair back seat rentals.
• Customer Service Plan
• Financial Services: at a minimum, accept all major credit/debit cards, and Apple Pay. Cash or personal check sales will not be permitted in the venue. Provide a rebate proposal, payable to the University on a quarterly basis, based upon the total amount of business generated.
• Reporting Services: provide game-day sales information to the Texas A&M’s Athletic Department within three (3) business days of home football games, and year-end sales within seven (7) business days of the last home football game.

**Submission:** Complete proposals may be submitted either USPS, express mail or electronically utilizing the following electronic options. Electronic submittals are preferred. Option 1: AggieBid (https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU), one (1) electronic copy. Option 2: Email, one (1) Electronic Copy to tamuaggiebid@tamu.edu with the subject line TAMU-RFP-27-5139 - JG.

**Contract term:** The awarded agreement shall be for a period of three (3) years, beginning upon award. Texas A&M reserves the right to renew the awarded agreement for an additional two (2) years, one (1) year at a time.

**Evaluation:** Texas A&M University will evaluate and make the award on the proposal that is determined to be the “Best Value”. Maximum points: Technical Proposal 20; relevant experience 20; financial proposal 20; marketing plan 20; comfort and attachments options of seat(s) 10; References 10; Total 100.

**Required:** A State of Texas Subcontracting Plan is required. Responses are to be valid for a minimum of 180 days from the submittal deadline date. Any agreement resulting from this RFP will be awarded to one vendor, all or none.

**Insurance:** Proof of insurance is required prior to beginning any work. Minimums include Workers’ Compensation with Employers Liability of $1,000,000, Business Auto Liability of $1,000,000, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, and Excess/Umbrella Liability of $5,000,000.