Meal Services Follow Solicitation

The Texas State Guard (TXSG) holds routine training events throughout the year at Camp Swift, Texas for its service members. TMD is requesting proposals for hot meal catering, breakfast and dinner meal service to attendees and employees during these training events.

Catering Services

• Meals should be prepared on-site and daily, requiring a mobile kitchen or truck.
• Food Categories: Breakfast Meals, Dinner Meals, Desserts, Beverages, and Condiments.
• Service Style: Food should be displayed and served buffet-style or equivalent catering setup.
• Contractor must provide all serving equipment (disposable or non-disposable), utensils, and necessary accessories.
• Contractor must handle food supply, setup, buffet service, and cleanup.
• Contractor must have a mobile kitchen or truck for food prep and cooking, as utilities at Camp Swift facilities may or may not be operational at any time.

Serving Operations

• Location: Location will be confirmed no later than seven (7) days prior to start of event. Camp Swift TA1, 1705 State Hwy 95, Bastrop, TX 78602, or Camp Swift TA2, 850 FM2336, McDade, TX 78650.
• Schedule: Service will take place across four (4) days once a month. Service will start with dinner on day one (1) and end with breakfast on day four (4).
• Meal Service Schedule: Breakfast is served at 6:30 A.M. Dinner is served at 6:30 P.M.
• Quantity to Serve: TMD's Project Manager will provide quantity requirements no later than seven (7) days prior to start of event.

Waste Disposal and Cleanup

• Contractor must dispose of waste and complete cleanup within three (3) hours after the event.
• Waste must be placed in designated waste dumpsters on site.

Specifications

• All items on the menu should be freshly prepared; day-old products are unacceptable.
• No monosodium glutamate (MSG) is allowed in prepared foods.
• Meat and poultry should be USDA-approved and of prime or choice grade.
• Beverages shall accompany all meals. No alcoholic beverages are permitted.
• Contractors are required to provide an operable back-up generator, at NO additional costs to TMD, to ensure they can provide meal service if power is intermittent on site.

**Submission method:** Respondent must submit electronic responses no later than **2:00 P.M. local time on 11/30/2026** to Procurement@military.texas.gov and copy Sarah.Whitsitt@military.texas.gov, Attention: TMD27-TSG-0046340. TMD is not currently accepting in-person solicitation responses.

Cost information must be included as a separate document. Respondents must provide a not-to-exceed cost estimate per plate for breakfast and dinner services.

The initial contract term is effective January 1, 2027 through December 31, 2027. The contract has four (4) one (1)-year optional renewal periods available, which TMD solely reserves the right to exercise one (1) optional renewal period at a time.

**Mandatory** site visits. Located at Camp Swift, TA2, 850 FM2336, McDade, TX 78650. Failure to attend one (1) of the site visits will result in disqualification of the response. State issued identification (i.e. Driver's License) is required to access the site.

Respondent is required to sign and return an Addendum or Addenda with the Proposal.