RFB No. 27-1402 Central Office Landscaping Services Follow Solicitation

PROVIDER shall perform lawn and grounds maintenance services for BRA’s Central Office located at 4600 Cobbs Drive, Waco, Texas 76710. The Work shall consist of the furnishing of all labor personnel, equipment, chemicals, services, appliances, and incidentals required for the delivery of the lawn and grounds maintenance services described herein.

PROVIDER shall provide site maintenance and support in the establishment of all landscape features. Landscape features are described on Map 1 of this Exhibit including, but not limited to: lawn areas, detention ponds, planter beds, landscape irrigation systems, shrubbery, and trees.

Recurring Services are Services to be performed each week or on a regular basis as further described herein.

Recurring/Non-Recurring Services are to be normally performed on Thursdays, subject to weather, unless otherwise requested or approved by the BRA representative. No services shall be performed on the days when board meetings are held which are currently held Bi-monthly.

PROVIDER shall pick up any litter and debris on site before each mowing.

PROVIDER shall mow designated lawn areas and maintain and weed Lirope beds around buildings and site perimeter. [...] PROVIDER shall mow the rainwater detention pond and remove accumulated silt from the pilot channels on the mowing schedules.

PROVIDER shall perform edging and trimming on the same schedule as mowing. [...] PROVIDER shall perform weeding on the same schedule as mowing.

PROVIDER shall trim or shape shrubs as needed to maintain uniform and consistent shape. [...] PROVIDER shall prune mature trees at least twice per year and maintain a minimum of eight (8) feet ground clearance for tree limbs.

PROVIDER shall replace fill-in mulch and decomposed granite in the planting beds on an “as needed” basis to ensure a consistent and uniform coverage. [...]

PROVIDER shall remove accumulated silt and sediment (including any grasses, plants, or debris) from concrete drainage flumes in detention pond and ensure that drainage outlets are clear of impediments and constrictions.

PROVIDER shall collect any edging, weeding, trimming, or pruning residue, bag and recycle off-site.

Non-recurring Services are services to be performed on an as-needed basis at the direction of the BRA according to the hourly rates or unit rate costs established in the Contract.

PROVIDER shall supply and apply chemicals for weed control (Herbicide), Insecticide and fertilizer. All chemicals used shall be of an organic nature or origin, EPA approved, and wildlife/pet friendly.

PROVIDER shall supply and apply chemicals for fire ant control to entire property.

Visual inspection of the landscape irrigation system shall be performed every time PROVIDER is on site performing any other work included within this contract.

Sealed Bids will be received by the Purchasing Agent or other designee of the Brazos River Authority no later than **10:00 AM, Tuesday, November 17, 2026**. Bids must be submitted electronically, mailed or hand delivered to be considered.

Any questions concerning this Request for Bid should be submitted on https://www.bidnetdirect.com/texas/brazosriverauthority. Bids will be opened and read out loud virtually at **11:00 AM Tuesday, November 17, 2026**: https://youtube.com/live/e3QQ1-K8Wws?feature=share

The BRA shall determine and select the Lowest Responsible Bidder from the Vendor/Provider, based solely upon the criteria contained within the bid documents.

No Bid may be withdrawn for a period of ninety (90) days after Bid opening, except by 1) either mutual consent of the BRA and Respondent; or 2) previously submitted Bids may be withdrawn upon written request received from Respondent prior to time established for receipt of Bids.

Payment for services will be processed within 30 days from invoice date and acceptance of work.

**Required** forms (Tab B): *Request for Bids – Bid Form*, *W-9*, *Conflicts of Interest Questionnaire [CIQ]*, *Non-Collusion Affidavit*, and *Vendor Compliance to State Law*.