RFP 240t SECC Campaign Manager Services Follow Solicitation

The Texas Comptroller of Public Accounts (Comptroller), acting for and on behalf of the State Employee Charitable Campaign (SECC) State Policy Committee (Committee), issues this Request for Proposals (RFP) to solicit Proposals from qualified, independent non-profit charitable organizations and federated community campaign organizations to serve as the State Campaign Manager and provide State Campaign Manager Services for the SECC as described in this RFP (Services).

Comptroller and Committee anticipate making contract award to one (1) Successful Respondent for the Services.

As State Campaign Manager, Successful Respondent shall:

• Manage the statewide SECC day-to-day operations including:
• Performing administrative review of statewide applications;
• Providing training;
• Updating the SECC website; and
• Preparing agendas, materials, and minutes for Committee meetings;
• Provide assistance and information to state employees and local campaign managers; and
• Serve as the main point of contact for the SECC.

**Statutory Responsibilities.** Successful Respondent selected as the State Campaign Manager shall deliver the Services and fulfill all the State Campaign Manager’s responsibilities as set forth in Texas Government Code, Chapter 659, Subchapter I.

**Other Required Services.** As State Campaign Manager, Successful Respondent shall provide the Committee with assistance in the following tasks:

• Preparing generic campaign materials (as such term is defined in 34 Texas Administrative Code §5.48(a)(14)) that are suitable for use in the annual SECC;
• Coordinating and facilitating statewide delivery of SECC services to state employees;
• Transitioning of services from incumbent State Campaign Manager to Successful Respondent, if necessary, and from Successful Respondent to successor, if necessary; and
• Other tasks identified by the Committee as essential to fulfilling the State Campaign Manager role and SECC.

**Submission method:** One (1) electronic copy of the Proposal in searchable .pdf format must be submitted to the Issuing Office email address and received no later than the Deadline for Submission of Proposals. The email must be labeled with “RFP No. 240t State Campaign Manager Services for SECC” and the name and address of Respondent within the body of the email.

Respondents will not be permitted to hand deliver Proposals or provide hardcopy Proposals to the Issuing Office. Faxed Proposals are not acceptable and will not be considered. Late Proposals will not be accepted.

**Contract Term.** The anticipated initial Contract Term shall be from Award Date through February 28, 2029. In accordance with terms of the Contract, the Committee may, in its sole discretion, exercise the option to extend the Contract Term for two (2) additional two (2)-year periods.

The transmittal letter must state that the Proposal is valid for **one hundred eighty (180) days** from the deadline for delivery of Proposals to Comptroller.

A subcontracting plan is **required**: every responding vendor must submit a complete *State of Texas Subcontracting Plan* to be considered responsive.