University-Wide Pyrotechnics Display Services

The University of Texas at Austin (“University”) is soliciting competitive sealed proposals from Respondents having suitable qualifications and experience providing services in accordance with the terms, conditions and requirements set forth in this RFP. This RFP provides sufficient information for interested parties to prepare and submit proposals for consideration by University.

Respondents must provide the total cost for all five (5) scenarios described below. The total cost for each scenario will be used for scoring purposes. For each scenario, complete the itemized cost table, then carry the scenario total to the Price Summary in Section 5.2.

The five (5) scenarios are only examples for pricing comparison and will not be used as designs.

Scenario A – Commencement Services

Respondents must provide a total cost for Commencement Services (ref. Section 4, paragraph 4.4.1 and paragraphs 4.5 – 4.11 of this RFP) using the materials listed below in Table 5.

| Material Type | Size | Height | Number of Shots |
| --- | --- | --- | --- |
| Mines | 1.5 inches | ≥ 140 feet | Twenty (20) |
| Mines | 1.75 inches | ≥ 140 feet | Fifty (50) |
| Mines | 50 mm | ≥ 140 feet | Thirty (30) |
| Comets | 1.75 inches | ≥ 140 feet | One hundred (100) |
| Comets | 1.00 inch | ≥ 140 feet | Two hundred (200) |
| Comets | 19 mm | ≥ 140 feet | Two thousand (2,000) |
| Crossettes | 4.00 inches | ≥ 140 feet | One hundred (100) |

The itemized list must include the costs for the materials in Table 5 plus the costs for Services (e.g., set-up fee, permit cost, labor, travel, etc.).

Pricing must be firm fixed pricing, clearly identified by unit of measure (e.g., per item, per event, per shot), and must include all travel and living expenses, parking, permits, and all other associated costs (ref. Sections 4.9.2 and 4.11.1). The Total Cost must be inclusive of all associated costs. University will not reimburse Contractor for expenses and will not recognize or accept any additional charges or fees.

University will not accept proposals submitted by email, telephone or FAX transmission. Respondents are required to acknowledge receipt of each Addendum. The Respondent must acknowledge all Addenda in Bonfire under the Requirements Section.

Respondent must also submit the HUB Subcontracting Plan (also called the HSP) as required by Section 2.5. University will not under any circumstances consider a proposal that is received after the Submittal Deadline or which is not accompanied by the HSP as required by Section 2.5.

University may invite one or more selected Respondents to participate in oral presentations. University may make the selection of Contractor on the basis of the proposals initially submitted, without discussion, clarification or modification.