NS27-136 Sandy City - On-Site Medical Clinic

Sandy City is seeking proposals from interested vendors to operate the City's onsite medical clinic located at Sandy City Hall. Our onsite clinic is called SCOPE. SCOPE has been in operation since July 2012. Its operating space is about 1,300 square feet and includes two exam rooms. SCOPE staff currently include one full-time physician and one full-time medical assistant. The clinic provides some occupational health services such as drug and alcohol testing, basic first aid for work-related injuries, and DOT physical exams for the City. However, the clinic's main function is to provide a preferred primary care option to Sandy City employees and immediate family members which is a group of approximately 2,000 individuals. SCOPE is a voluntary benefit providing quality care at a low cost. Our current office visit fee is $36.

The City will evaluate applicants on the vendor information described above and the proposed quantity and quality of services provided which could include the items described below. If a vendor is unable to provide one or more of the following services requested, Sandy City requests that the Vendor respond to the services which can be provided. A vendor will not automatically be eliminated from consideration if it is unable to provide all services listed below. Vendors are allowed to subcontract, form partnerships, and/or joint ventures in providing services as long as they disclosed and agreed upon by the City. Any limitations to, or deviations from, these services must be indicated in your proposal.

Health and Management Services

• Electronic Medical Records (EMR)
• EMR's compatibility with the group health plan's network (currently PEHP)
• Physician and clinic staff
• Recommended staff and staffing level
• Does Client have input on final decision in hiring of doctor and other clinic staff?
• List of services provided in the clinic
• Option for telemedicine
• Process for send-out tests
• Process for referrals
• Do you anticipate an additional infrastructure or equipment requirements Sandy City would need to provide to allow you to operate the clinic?
• Call coverage during working hours and after-hours
• What resources are available to patients after-hours and on days when the clinic is closed?
• Ability to administer first dose and/or prescribe RX's
• Coverage process and costs for when provider/ancillary staff are taking leave
• Billing process for ongoing operational costs
• Any markup of supplies
• Competitive pricing for vaccines
• Vaccine Program
• Is the data sent to USIIS (State Registry)?
• Frequency of management meetings with the client
• Ability to coordinate with Sandy City on wellness and education programs managed in-house by the City's Human Resources department. We do not currently have a wellness vendor.
• Ability to provide comprehensive and actionable reporting and analytics that cover operational and financial dimensions, enabling the City to monitor clinic value and performance, including patient satisfaction, cost containment, and clinic utilization. Utilize reporting and analytics to provide strategic insights on health cost containment and operational improvements to achieve peak utilization.

2. Grievance Process
3. Implementation Timetable
4. Hours of operation, including availability of flexible or extended hours
5. Availability to be an in-network participating provider on the City's group health plan and to have services processed as claims through the City's insurance carrier (currently PEHP). In addition to the City's insurance carrier, what other insurance carriers are you able to process claims through?
6. It is paramount that your company be HIPAA compliant and maintain confidentiality with the individual employees and their family members.

**Submission:** All RFP's or Bids should be submitted to: https://sandycity.ionwave.net/Login.aspx. Closing Date for bids is **11/20/2026 02:00:00 PM (MT)**.

Sandy City Corporation will evaluate each proposal submitted based on responsiveness to the city's overall needs. The award of contract, if made, will be to the Vendor who is responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the cost and prices for the services offered; and who receives the highest rating based upon all of the criteria set forth in the RFP. The process of award will be by committee. The committee will base their evaluation on the criteria listed below then apply a score based on the weighted value of that criteria, total of 100 points available.

• 20 Points - Cost
• 20 Points - Clinic Set-Up and Design
• 20 Points - Services Offered
• 15 Points - Clinic Staff
• 15 Points - Vendor Information
• 10 Points – References

The vendor/contracting party must procure and maintain for the duration of the contract, insurance against claims as set forth in "Exhibit A".

The City intends to award this contract for a two-year period beginning July 1, 2027, with the option to renew for three additional one-year periods upon agreement of both parties.

Any Addenda for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response.