Demolition of Athletic Field Lighting Systems

The City of Newport News (the “City” or "Owner") is seeking quotes from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and quotes will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Thursday, November 12, 2026 at 2:00 pm (local prevailing time).

The purpose of this Request for Quotes (RFQ) is to solicit quotes to provide for the demolition of athletic field lighting systems at two athletic fields within the City.

Contractor Responsibilities

• Contractor shall demolish and remove all athletic field lighting and associated wooden poles, fixtures, ballasts, transformers and all related electrical equipment and properly dispose of/recycle offsite. (wooden poles are NOT to be cut off at the base and shall be completely removed)
• Contractor shall properly dispose of transformers as they may contain polychlorinated biphenyl’s. (PCB’s)
• Contractor shall backfill holes left from wooden poles with fill sand slightly above ground level to allow for settling.
• Contractor shall repair any damage to grounds caused by heavy equipment. Any field or grounds outside the field must be left in the same condition as on arrival.
• Contractor shall clean up any residual debris resulting from the work performed.
• Contractor shall coordinate with the Newport News Public Schools (NNPS) main office concerning timing of work performed and notify each individual school office upon arrival at the site.
• Contractor shall coordinate with the owners of cellular towers, if needed, to ensure the safe removal of fixtures from any non-City owned cell towers.
• Contractor shall coordinate with the City Representative to ensure lighting systems are de-energized before beginning work.
• Contractor shall avoid driving on the playing field unless absolutely necessary. Contractor shall coordinate with the City to ensure grounds are not saturated if driving across the playing field is necessary. Also, heavy duty logging mats shall be used to avoid damage to the playing surface and any repairs needed shall be the responsibility of the Contractor.
• Contractor shall restrict access to the affected area by roping off and securing any equipment or areas that are unsafe for public access during the removal process.

City Responsibilities

• The City will coordinate with Dominion VA Power on deenergizing the lighting systems.
• The City will provide a point of contact at NNPS for the Contractor to contact to coordinate scheduling.

Locations

• Sedgefield Elementary School – 804 Main Street, Newport News, VA 23605
• Riverside Elementary School – 1100 Country Club Road, Newport News, VA 23606

Contractor shall also remove and legally dispose of all debris, and shall clear, grade and seed any of the areas disturbed.

Quotes will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva). BE SURE TO GIVE YOURSELF ADEQUATE TIME TO SUBMIT A BID. ANY TECHNICAL DIFFICULTIES OR UNCERTAINTY WITH THE SUBMITTAL PROCESS SHALL NOT BE CAUSE FOR ACCEPTING A BID THAT WAS NOT SUBMITTED ON TIME.

Questions must be submitted in writing through the OpenGov Procurement Question/Answer Tab on or before **Monday, November 9, 2026 by 12:00 pm**.

The City will make the award based on Total Bid to the lowest responsive and responsible bidder. The City also reserves the right to reject any or all quotes, to award whole or in part, and to waive informalities prior to making the award, whenever it is deemed to be in its best interest.

A City sponsored site visit is NOT scheduled related to this RFQ. Each Bidder is strongly encouraged to visit the sites on their own before submitting a quote.

The City reserves the right to require the successful Contractor to provide a performance bond and labor and material payment bond before award of this project. Where prompted in the Questionnaire, Bidder shall state the total cost of these bonds that would be passed on to the City, should the City decide to require them.

The Contractor shall maintain adequate liability insurance. Contractor shall have seven (7) days from the date of the City’s request to provide insurance certificates and endorsements. Insurance requirements are specified herein in section 103 of the Attachment entitled "Regional Construction Standards Sections 102-110."

Issuance of a Purchase Order shall constitute the contract. The quote is valid for a period of 90 days from the due date.