GEOTECHNICAL SERVICES FOR CITY

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a term contract through competitive negotiation for Geotechnical Services on an as-needed basis for the City of Charlottesville. The City is seeking proposals from qualified firms or individuals (Geotechnical Consultants) to provide geotechnical testing services, primarily related to sitework and building construction. The City may award a Contract to more than one qualified offeror.

In support of these projects, the City periodically requires geotechnical testing, analysis, and related consulting services to evaluate subsurface conditions and earth materials and to support planning, design, and construction activities. Services will be required on an as-needed, project-by-project basis.

As needed, the Geotechnical Consultant shall:

• Make itself available to perform its services (task orders issued by the City) with 48 hours following notice by the City requesting services for a project which is ongoing and under construction; make itself available Monday – Friday, 7:00 am – 5:00 pm and after-hours, as may be required;
• Coordinate the scheduling and performance of services with the City, design professionals, contractors, and other project participants;
• Be knowledgeable, competent, and proactive in testing and analysis as related to the following discipline: Geotechnical: Exploration of subsurface conditions by conducting test borings and/or other tests at selected locations. Additionally, the Geotechnical consultant shall be proficient in a wide range of geotechnical laboratory testing services, analysis, and reporting.
• Provide professional staff trained and knowledgeable to provide the services using best practices, and certified and licensed in the Commonwealth of Virginia, as required by law. Assigned personnel shall be knowledgeable of: applicable local, state, and federal building code; and, all American Society of Testing Methods (ASTM), or other accepted industry standard deemed superior to ASTM, for the respective testing service(s) being provided;
• Provide in-house quality control checks and systems to ensure the accuracy of data and reporting to the City;
• Provide prompt, complete, and concise, analysis and reporting of findings; and,
• Provide consultation on other questions or concerns that the City may have as related to the testing parameters described above.

**Submission method:** One proposal submitted to the City electronically through the City's OpenGov Procurement portal. Proposals are due before **2:00 pm on November 17, 2026**. No telephoned, faxed, emailed, hand-delivered, or mailed proposals will be considered.

Should the proposal contain proprietary information, submit one redacted version (with applicable file name) with proprietary portions removed or blacked out marked "Redacted Copy".

Each Proposal must be and remain valid for a period of at least ninety (90) days from the date set by this RFP for receipt of Proposals.

Evaluation criteria

• Methodology and Practice: 35 points
• Experience and Portfolio: 35 points
• Ability and Availability to Perform: 25 points
• Strength of Overall Proposal: 5 points

**Term:** Contract shall be for one year beginning date of ratified contract with the option to renew under the terms of the original agreement for up to three additional one year terms if agreed upon in writing by both parties.

**Insurance:** Workers' Compensation with Employers' Liability; Commercial General Liability of $1,000,000 per occurrence and $2,000,000 General Aggregate; Automobile Liability of $1,000,000; Umbrella Liability of $1,000,000; Professional Liability of $1,000,000 per claim.

There will not be a Pre-Proposal Conference.