Procurement Exemption for Visual Vault System Enhancement Professional Services

Pierce County intends to purchase software customization professional services for the County's Visual Vault system by direct negotiation. The County has determined that Visual Vault is the only entity capable of meeting the County's need as described below.

The services to be purchased via this exemption include software design, configuration, and testing of updates to the customized software solution originally developed based on Pierce County's requirements.

The services to be purchased via this exemption include software design, configuration, and testing of updates to the customized software solution originally developed based on Pierce County's requirements.

Visual Vault originally developed a customized software solution for the County for the purpose of automating client authorization and demographic records, including an interface with the DSHS CARE system and generation of reports using forms required by state funding agencies such as DSHS and DCYF.

The system requires updates to ensure compliance with new data requirements imposed by the funding agencies.

Minimum requirements

1. Authorization by Visual Vault to access their proprietary system.
2. The ability to configure the highly customized Visual Vault system developed based on the requirements imposed on the County by funder agencies, and knowledge of DSHS and DCYF provider management systems.
3. General qualification and competency to provide software development and configuration services in compliance with County and State government data and security requirements.

Capability statements must be submitted in OpenGov and should use the .docx or .pdf file type, or any other standard file type that can be opened in Microsoft Word or Adobe Acrobat. There are no strict formatting requirements for capability statements. To be properly evaluated, a capability statement must include the following information:

• The name of the individual or organization submitting the capability statement.
• The name, email address, and phone number of the primary contact.
• A description of how the entity meets the County's need.

The capability statement must directly address any minimum requirements described in the public notice.

The contract awarded as a result of this exemption is estimated to have an initial term of 12 months and an estimated cost of **$60,000** over the initial term. The County may, at its discretion and for the same general scope of services stated under this exemption and for a commensurate cost, extend the contract for a maximum term not to exceed 5 years.

If the capability statement demonstrates that the submitter can meet the County's need, the County will cancel the public notice and proceed with a competitive procurement. If the County determines that the capability statement has not demonstrated that the submitter can meet the County's need, the County will proceed with the procurement exemption.