Lot Clearing

The City of Hot Springs, Arkansas, is accepting bids for lot clearing of eight (8) properties on behalf of the Planning Department. The services required at each property are detailed in the line items tab. The following specifications describe the minimum requirements.

Lot Clearing

• All sites shall be cleared of all grass, weeds, unmaintained hedges and bushes, tree limbs, small trees, and brush.
• All sites shall be cleared of all debris, trash, or other unsightly articles.
• All sites, entirety of lot, shall be cut to a height of 3" or less.
• All sites shall be cut and neatly trimmed along the streets and sidewalks.
• All sites shall be cut and neatly trimmed along the outside perimeters of all structures.
• All cultivated flower beds and or hedges shall be trimmed and maintained.
• All Formosa/Mimosa and other new growth of undesirable trees shall be removed from the property.
• All sites shall be cut and trimmed along all fence lines to include vegetation growing in or on a fence.

Time of Completion

The Contractor shall initiate work within five (5) days following the issuance of the Proceed Order. The City retains the authority to modify a Proceed Order for any site where the owner willingly adheres to the stipulations of City Ordinance No. 6498 before the Contractor begins work. Should the City choose to modify a Proceed Order for one or more locations, it will notify the Contractor of such changes or a cancellation within a reasonable timeframe. The work will commence and proceed during regular business hours until its completion. All work shall be completed within ten (10) days of starting.

Liquidated damages will be imposed on the Contractor and will be subtracted from the final payment at a rate of **$100.00** for each day that extends beyond the specified completion date until the work is finalized. Both parties acknowledge that the liquidated damages amount is fair and does not constitute a penalty.

Any deviations from these specifications shall be explained. The City of Hot Springs reserves the right to award the sections that are within the budget available.

The complete bid package is available online at https://arkansas.ionwave.net/Login.aspx. Interested Bidders must register at this site to submit bids electronically. This is the preferred method of submittal. Responses to this invitation can also be submitted to the Purchasing Division by email, mail, fax, or in person.

Bids shall be valid for a period of ninety (90) days after the bid closing date of this ITB. Bidder shall upload a copy of their *Certificate of Liability Insurance*. General Liability (Minimum Amount) **$500,000**.

Bidders shall provide the company's Business License information, including the City, State, and Business License Number. The successful Bidder may be required to obtain a City of Hot Springs business license.

The City will award a bid based on the lowest responsive, responsible bid considering any other pertinent factors such as freight, delivery, transportation, etc., that might affect overall City cost.

Bidder shall not include sales tax in their bid price; however, taxable goods and services delivered inside the City of Hot Springs are subject to a tax rate of 9.5%. This sales tax shall be added to the invoice after services are completed.