O'Brien Gate Entrance Unit - Public Works

The District is releasing this RFP with the intent to award a single contract for the design, fabrication, installation, removal, and subsequent storage of the O'Brien Gate Entrance Unit decorative thematic facade at the annual San Diego County Fair (SDCF). The SDCF is a summer event, that spans approximately 22 to 28-days, closed Mondays and Tuesdays. The dates for 2027 are June 10 through July 5.

The 22nd District Agricultural Association (District) is an institution of the State of California that owns and operates the Del Mar Fairgrounds and produces the San Diego County Fair, the largest annual event in the region.

Contractor shall provide comprehensive project services annually for the design, fabrication, engineering, rigging, lighting, installation, removal, and subsequent storage of a decorative thematic facade to cover the truss structure at the O’Brien Gate for the annual San Diego County Fair (SDCF). [...] To achieve this goal, the Contractor shall design, fabricate and provide all onsite labor, materials, equipment, transportation, supervision, operation, maintenance, engineering, rigging, lighting, installation, maintenance, removal, and storage, for a complete and turn-key decorative thematic facade structure including signage, decorations and lights, utilizing a temporary truss, structural support and lighting system, at the District, for the annual SDCF.

[...] Contractor shall provide Design Renderings, Photo Mockups, and or Initial Material and Mood Boards aligned with the annual SDCF theme as part of the initial Design Meeting.

[...] Contractor shall affix facades, décor, and signage for District inspection at least eight (8) days prior to the commencement of the annual SDCF.

[...] Contractor shall provide and erect a complete temporary truss and support system suitable for the intended application, including all necessary labor, materials, components, hardware, connections, supports, bases, ballast, bracing, stabilization, and other related equipment.

Submission method

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO: https://secure.procurenow.com/portal/sdfair

The District recommends and prefers using the eProcurement solution for publishing solicitations and receiving vendor responses. Proposers are encouraged to submit electronic responses via the District’s e-Procurement Portal – https://procurement.opengov.com/portal/sdfair

Scoring

The District will use the Secondary Method scoring process, as explained in the DGS State Contracting Manual (SCM), Volume 1, at Section 5.25, et seq., Public Contract Code (PCC) §12102.2. Under this method, proposals will be evaluated and scored based on both qualitative (technical) and financial components, and the contract award will be made to the proposer achieving the highest total score, which is the sum of the scores for the qualitative and financial components.

Bonds

The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds **$25,000**.

Contract term

The contract term shall be for 12 months with 2 Two-year options to renew, at the sole and absolute discretion of the District.

Site tour

The District will conduct a **Mandatory** Site Tour on Tuesday, November 17, 2026 beginning at 10:00 am.