On-Call Crane Repair Services

The Coachella Valley Water District (District) is requesting proposals from qualified firms to provide on-call crane repair services on an as-needed basis. No minimum amount of work is guaranteed under any resulting contract. The selected contractor(s) shall provide a comprehensive range of maintenance, inspection, repair, rehabilitation, testing, and related support services for District-owned cranes. Crane models include, but are not limited to, the following:

• 2005 Elliott 1870 CP-MHMH boom truck
• 2001 National 1300 30 Ton boom truck
• 2027 Load King Stinger 35-127RS boom truck

The Contractor shall provide qualified personnel, equipment, tools, materials, replacement parts, testing equipment, and technical expertise necessary to inspect, diagnose, repair and test District-owned cranes to safe and fully operational condition. Services may include planned repairs and scheduled response support.

The Contractor shall perform services on various crane types, including boom trucks and other crane equipment currently owned or subsequently acquired by the District.

The Contractor shall perform a comprehensive range of maintenance and repair services on CVWD-owned cranes, including but not limited to the following crane models:

• 2005 Elliott 1870 CP-MHMH boom truck serial # 33834
• 2001 National 1300 30 Ton boom truck serial # DR3431
• 2027 Load King Stinger 35-127RS boom truck

The Contractor shall perform the following maintenance and repair tasks:

• Perform comprehensive inspections and failure analyses.
• Identify root causes of equipment failures.
• Provide written findings, photographs, measurements, and test results.
• Prepare repair recommendations and cost estimates for District review.
• Obtain written authorization from the District prior to performing additional work beyond the approved scope

[...]

All replacement parts shall meet or exceed Original Equipment Manufacturer (OEM) specifications. Use of non-OEM components shall require prior written approval from the District.

The Contractor shall maintain a fully equipped repair shop capable of servicing the various crane models identified in the scope of work. [...] Ensure that all inspections, repairs, testing, and certifications shall comply with applicable ASME B30 standards and manufacturer requirements.

The Contractor shall contact the District's Auto Shop team within twenty-four (24) hours of receiving a service request to schedule the work.

The District shall be responsible for delivering cranes, boom trucks, and related equipment to the Contractor's facility for scheduled maintenance, inspection, diagnostic services, and repairs. Upon completion of the work, the District shall arrange for pickup of the equipment from the Contractor's facility.

Work will be compensated on a time and material basis. Labor will be based on the hourly rate in the contract for the number of hours needed to complete the work.

Requests for Proposals will be electronically received via the online Planet Bids electronic system until the time specified in the schedule. Paper proposals, or proposals sent by any other means will not be accepted. Late proposals will not be accepted by the Planet Bids system so please allow plenty of time to submit your proposal.

The term of this contract will be for two years, with three one-year options to renew at the District's sole discretion.

Proposers must have been in business for at least five years. Proposers shall possess a minimum of five years of relevant experience. More specifically Proposers shall demonstrate experience servicing Elliott, National, Load King, or equivalent truck-mounted hydraulic cranes.

The Proposer shall guarantee that all contents of their proposal shall be valid for a period of 120 calendar days from the due date of proposals.

Insurance provisions are contained in the Standard Contract Services sample agreement included in the RFP. The successful Proposer will be required to comply with these provisions.

It is the District's intent to award multiple contracts to the firms that can provide the services identified in the RFP document for specific model of cranes.

The proposals must be in an 8 ½ X 11 format, minimum 10 pt font size, minimum ¾" margins, and may be no more than a total of 25 electronic pages [...]. Each Proposal Package must include two separate electronic files.