Online Auction Services

The County of Solano, Department of Treasurer-Tax Collector, hereinafter referred to as the "County", intends to secure a contract with a qualified Proposer to provide Online Auction Services.

The County of Solano (County), through the Department of Treasurer-Tax Collector–County Clerk, conducts tax sales of eligible tax-defaulted properties in accordance with applicable California laws and regulations. [...] The County is seeking proposals from qualified and experienced auction service providers to conduct online public auctions and provide related services on an as-needed basis.

Online Auction Services

General description of services required: Online auction platform: Secure website, property listings, auction scheduling, real-time bidding, bid history, system availability, and an accessible user interface.

Bidder registration and support: Registration, identity verification, bidder qualification, deposits where required, bidder instructions, and customer service.

Property information and marketing: Posting County-approved property descriptions, photographs, maps, auction terms, inspection information, and required notices.

Auction administration and reporting: Bid tracking, auction results, bidder records, deposit reconciliation, transaction documentation, and reports to the County.

The selected firm, individual, or provider shall provide online auction services to the Solano County Treasurer - Tax Collector - County Clerk (TTCCC) on an as-needed basis.

Provider shall be responsible for the following duties:

• Hosting online auctions as requested by the County for tax-defaulted parcels.
• "Original" Auctions are typically scheduled on an annual basis in May and consist of 100 – 150 parcels initially listed for sale, with 10 – 20 being subject to auction.
• Re-Offer Auctions are typically scheduled on an annual basis in June and consist of 1 – 10 parcels that did not sell at the original auction.
• Provide an Account Manager responsible for coordinating the auction on the respondent's site.
• Provide a capability to link each parcel being auctioned to external data sources that can help the buyer identify and locate the parcel.
• Providing site management tools and training if available.
• Provide robust reporting before, during, and after each auction.
• The provision of fiscal collection services.
• Provide a deed recording wizard or similar tool to expedite the bidder's completion of a new deed to be recorded by the County on their behalf.
• Providing marketing and other appropriate bidder solicitation services.
• Providing insurance coverage as described in Exhibit C, item 7, of the County standard services contract.

**Submission:** Proposals are submitted digitally via OpenGov Solano County Portal at https://procurement.opengov.com/portal/solanocounty. Any proposer participating in this solicitation is required to have a vendor application on file with the County. Include the application with your proposal.

Evaluation criteria:

• Experience: 30 points
• Technical Experience: 40 points
• Cost Proposal: 30 points

The County will select the proposal that presents the best value and is most advantageous to the County and the public.

**Contract term:** The County intends to award one (1) three-year contract(s) with an estimated cost not to exceed **$45,000**. The term of the resulting contract(s) will begin on or about January 1, 2027, and terminate on December 31, 2029.

Proposal shall be valid at least for Ninety (90) days after the RFP closing date.