PROFESSIONAL WIRELESS COMMUNICATIONS FACILITIES (WCF) CONSULTING SERVICES

The District is requesting proposals from qualified firms to provide independent Wireless Communications Facilities (WCF) consulting services. The selected Consultant will support the District in managing, reviewing, developing, leasing, and overseeing wireless communication facilities located on District-owned property, water tanks, pump stations, infrastructure, and within the District's service jurisdiction.

Due to the elevated, strategic terrain of many District properties, LVMWD hosts multiple commercial wireless communications installations (including cellular antennas, equipment shelters, and backup generators) owned and operated by major wireless carriers (e.g., Verizon, AT&T, T-Mobile).

Cellular Site Plan & Engineering Reviews

• Technical Assessments: Perform thorough engineering reviews of all proposed wireless carrier installations, equipment upgrades, antenna modifications, and backup generator placements on District properties (including water storage tanks, pump stations, and communications towers).
• Structural & Interference Integrity: Ensure all proposed carrier designs and physical attachments comply with District engineering standards, do not compromise the structural integrity or coating systems of water assets, and eliminate radio frequency (RF) interference with LVMWD's operational communications and SCADA systems.

Lease & License Management

• Negotiation Support: Evaluate current wireless industry market-rate valuations and represent LVMWD in negotiating financial terms, license fees, annual escalation clauses, and legal conditions for new lease agreements, renewals, or amendments.
• Compliance & Revenue Audits: Perform periodic physical and financial audits of existing carrier agreements to verify that wireless carriers operate strictly within their permitted lease footprints, adhere to site boundaries, and pay correct rent rates.

Program Standards & Policy Implementation

• Standard Operating Procedures: Develop, update, and enforce standardized policies, technical specifications, and operating procedures for all wireless carriers operating on District property.
• Site Rules Enforcement: Oversee and enforce safety protocols, environmental compliance, RF hazards standards, and site access rules for carrier contractors and personnel working at District facilities.

Day-to-Day Carrier Liaison & Coordination

• Primary Point of Contact: Act as the primary administrative and technical liaison between major cellular carriers (e.g., Verizon, AT&T, T-Mobile) and District staff.
• Operational Oversight: Manage day-to-day inquiries, coordinate and schedule site access requests, oversee site modification projects from design to completion, and resolve operational disputes without overburdening internal LVMWD staff.

Work Hours & Operations

Routine field activities and site reviews shall be performed between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday. No weekend or holiday access shall be permitted unless specifically authorized by the District's Project Manager.

Emergency Response & As-Needed Availability

• Routine Requests: Respond to carrier submittals, access requests, and non-emergency inquiries within 48 to 72 hours of notification.
• Emergency Response: Maintain 24/7 availability for emergency site access requests or equipment failures impacting District facilities, responding via phone or on-site as required.

To be considered, the proposal must be received electronically, through the Procurement Portal by **3:00 pm on Monday, November 23, 2026**. Proposals received after the above date and time will not be considered.

It is anticipated that the engagement will be for a 5 year contract.

Proposals will be evaluated using three sets of criteria. Firms meeting the mandatory criteria will have their proposal evaluated for both technical qualifications and price.

• Mandatory Elements (25% of Total)
• Technical Qualifications (50% of Total)
• Costs (25% of Total)

Costs proposals must include a "Not to Exceed" amount for each item in SCOPE OF SERVICES section as well as a breakdown of hourly rates by position that will be assigned to the District. Any cost not explicitly proposed will be ineligible for payment - see *FORM A*

Payments will be made monthly following the month of service. Net 30 upon completion of monthly service after receipt of a properly prepared invoice.

Proposer shall maintain such insurance as will protect it from claims under Workers' Compensation laws, and such liability insurance as will protect against claims for damages for bodily injury, including death, and damages to property in accordance with the terms of the Agreement. Coverage of which is to be no less than **$1,000,000/$2,000,000** per occurrence/aggregate, with the District named as an additional insured.