Request for Proposals (RFP) for Project Management Services

The County’s objective in issuing this Request for Proposals (RFP) is to establish agreements with one or more qualified contractors to provide project management, project implementation, and related consulting services on an as-needed basis. Services may support a range of County initiatives, including the planning, design, procurement, implementation, integration, and rollout of software-as-a-service (SaaS) and other technology systems, as well as non-technology operational, organizational, and business-process improvement projects.

The County does not guarantee a minimum volume of work; specific assignments within the scope of this RFP, duration, and staffing needs will be established through individual contracts.

The expected tasks and deliverables for the selected project manager(s) are described below. The project manager will be responsible for:

• Managing County project team
• Maintaining and managing the implementation of of systems associated with an assigned project and in accordance with a project plan
• Working with vendor’s project team, coordinating and aligning the work, managing the issues and risks, and reviewing deliverables
• Ensuring project management, training and communication are effective (and adjusted accordingly if goals are not met)
• Reviewing and approving staffing changes of the vendor in consultation with County staff
• Serving as consultant to the project sponsor and/or team members as requested
• Escalating issues and facilitating decision processes in connection with any assigned project
• Managing scope, schedule and budget
• Working with County Department subject matter experts to ensure business and technical requirements are met within the scope of the project.
• Completing a post implementation review, including interviews with a few operating departments, key project members, and the vendor.
• Reviewing and recommending approval vendor invoices as requested
• Providing hands-on assistance with detailed tasks relating to any assigned project as needed
• Coordinating work of other project team members for work related to planning, design, configuration and development, business process documentation, testing, data conversion and data validation, integration testing, change management and County readiness, and training

In addition to the foregoing, the selected project manager(s) will be expected to execute the tasks and provide the deliverables described below. The specific deliverables described below represent ongoing categories of work to be accomplished over the course of any assigned project. [...]

1. Project Plan updates [...]
2. Manage project scope, schedule, budget [...]
3. Manage County project team and County assigned project activities [...]
4. Effectively Navigate Implementation/Integration Requirements [...]
5. Coordinate with vendor on project activities (e.g., planning, testing, deployment) [...]
6. Issue and Risk Management [...]
7. Working with Stakeholders [...]
8. Coordinate with County Departments [...]
9. Manage project quality [...]
10. Provide expert guidance for sub-project work [...]
11. Status Reporting and Project Documentation: The project manager(s) must report status on a regular basis through a number of types of status and project documentation, for example: project plans, dashboard reports, issue statements/decision papers, issue logs, testing results reporting, and risk mitigation plans.

**Submission method:** Proposals must be electronically received by **12:00 pm, on Friday, November 13, 2026** via eProcurement system. Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time.

The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in Required Documents. Propose an hourly rate for professional services, inclusive of any expenses. The County anticipates entering into a time and materials contract with a cap on the County's maximum fiscal obligation (not to exceed) amount for a set period of time.

Evaluation (Phase 1):

• Proposer's relevant organizational experience and demonstrated past performance: 30 points
• Qualifications, depth and breadth of proposed personnel pool: 45 points
• Price: 25 points

Phase 2: Preferential Points, 10 points. Five percent (5%) of the total evaluation points otherwise awardable will be added to the proposal score for each Local Business or Local Non-Profit.

**Insurance (contract template):** Comprehensive General Liability $1,000,000; Motor Vehicle Liability Insurance $1,000,000; Professional Liability $1,000,000.

There will be no pre-proposal conference or site visit for this project.