Surface Grinding (Cold Planing) Asphalt Services

The City of Napa (“City”) requests proposals (“Proposals”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Surface Grinding (Cold Planing) Asphalt Services (“Project”) [...]

The City requires Surface Grinding (Cold Planing) Asphalt Services (“Services”) to support ongoing roadway maintenance, and rehabilitation operations. The Services will primarily support City-performed paving operations and may also be utilized by other departments for pavement removal and surface preparation. Total compensation under the Agreement shall not exceed **$600,000** over the three year term, unless increased by a formal contract amendment approved in accordance with the City Charter.

This Scope of Work outlines the requirements for surface grinding (cold planing) contractor(s) to support ongoing in-house paving and roadway maintenance operations performed by City of Napa's Public Works crews. The Contractor shall provide all labor, equipment, and qualified operators necessary to perform asphalt surface grinding in close coordination with City crews and equipment, ensuring safe, efficient, and continuous operations in preparation for paving and related improvements.

Work includes, but is not limited to:

• Cold planing (surface grinding/milling) of asphalt concrete pavement to depths specified by the City
• Full-width, partial-width, and localized grinding for roadway maintenance and rehabilitation
• Grinding and matching to existing grades, including gutters, cross slopes, and transitions
• Grinding around utility structures such as manholes, valve boxes, pull boxes, and survey monuments
• Feathering and tapering at grind limits to provide smooth transitions to adjacent pavement
• Coordination with City staff and other contractors to maintain continuous and efficient operations
• Mobilization and demobilization of equipment and operator(s) for each task order
• Performing work during daytime, nighttime, weekend, or City-recognized holiday hours as required by the City.

All work shall be performed in accordance with applicable federal, state, and local regulations, and to the satisfaction of the City.

This Contract is a master agreement. City does not guarantee any minimum amount of Work. All Work shall be authorized through a written task order (“Task Order”) issued by City staff. [...] The City will provide trucks and trailers for hauling of grindings.

All operators must have a minimum of two (2) years of experience performing asphalt grinding operations.

**Submission:** Respondent must submit a proposal through OpenGov, the Procurement Portal, at https://procurement.opengov.com/portal/cityofnapa, no later than the Proposal Deadline. The Proposal response, all required forms, and attachments must be submitted in PDF format via OpenGov. Proposals should not exceed 8 one-sided pages.

**Questions:** Questions or objections relating to the RFP, the attachments hereto, the RFP procedures, or the required Services must be submitted by 4:00 pm, Tuesday, November 10, 2026 through OpenGov.

**Evaluation:** Proposals will be evaluated based on qualifications, experience, proposed scope of services, staffing, equipment, price, and other relevant factors. Points Based, 100.

**Term:** The City anticipates that the contract(s) will remain in effect for a period of three (3) years, unless otherwise terminated in accordance with the Agreement.

**Bonds:** Upon award, Contractor shall provide City with a payment bond and a performance bond, each for at least 100% of the awarded Contract amount [...]. Upon award, Contractor shall provide City with a warranty bond [...] for 15% of the final Contract Price.

**Insurance:** Commercial General Liability with limits of at least $1,000,000 per occurrence and $2,000,000 general aggregate; Automobile Liability of at least $1,000,000 combined single-limit per accident; Workers’ compensation and employer’s liability of at least $1,000,000 or as otherwise required by statute.

All Work is subject to prevailing wage requirements where applicable.