Weed and Rubbish Abatement Services City Owned Property

The City of Hayward is seeking an experienced and qualified contractor who is specially trained, experienced, and competent to perform Large scale weed abatement to reduce / remove ladder fuel from roadsides and structures. services in accordance with the terms, conditions, and specifications contained in this Request for Quote (RFQ).

The objectives for this proposal are to: Perform vegetation management Create defensible space Remove and properly dispose of rubbish from properties. Perform services within timelines requested by city staff for emergency and non-emergency abatements. Maintain records of work performed and all related correspondence received from City staff and provide invoices for services rendered within 48 hours of project completion.

Abatement requirements near fences and structures

Vegetation removal to create a 50ft firebreak is made by the complete removal all brush, flammable vegetation, or combustible growth which is located 30ft from such building or structure or to the property line, whichever is nearer. This includes the cutting and removal of all grass to 4 inches or less, limbing trees to at least 6ft up to 15ft depending on slope, total removal of shrubs under tree canopy, remove all dead brush and plant material, and cutting of a 20 ft. radius under all trees. The Fire Department may determine a 100ft clearance is needed depending on extra hazardous conditions.

All Pampas grass needs to be totally removed or cut down and sprayed with herbicide.

Abatement requirements near roadsides

Vegetation removal along a roadside requires a 15ft clearance from the road or to the property line, whichever is nearer. And consists of complete removal of all dead or dying grass, weeds, downed branches, leaves, bark and brush, all plants and shrubs are to be trimmed, and trees need to be limbed up to 6ft to 15ft depending on slope total removal of shrubs under tree canopy remove all dead brush and plant material. Cut a 20 ft. radius around all trees.

Please note that specified area includes steep grade, various terrain and will require handwork. Lots are listed in order of priority. Provide an itemized bid cost per location.

Work to be commenced by May 4 and completed by June 30 every year for the duration of the contract.

The following is a representative list of services to be provided by the consultant:

• Oakes Dr. and Carisbrook Ct. along Campus Dr. - Weed removal behind homes and along street creating a 50 Ft. firebreak as much as possible.
• Skyline Dr. firebreak from Seabreeze Ct. to Eureka Ct.
• Barn Rock Dr. and Foxhollow Firebreak.
• Jackson St, and Silva ditch by creek.
• Palomares Rd. - Weed removal 15 ft from Rd. Remove all litter and garbage.
• Hayward Blvd. N/S across from Jose Ct.
• Behind 2601 Dryden Ct.
• Oakes Dr, between Durham and Picea Ct.
• Folsom Ave. Drain Canal.
• Spring Dr – Weed removal all 5 city lots
• Eden Shores overpass slopes

The City of Hayward is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

All communication from prospective proposers regarding this RFP must be submitted in the Question & Answer portal within the City's project posting. Please submit each question SEPARATELY. Questions not submitted separately will be rejected.

All vendors bidding/quoting on Public Works-Prevailing Wage projects exceeding $15,000 for maintenance and $25,000 for new construction, alteration, installation, demolition or repairs, must be registered with the DIR in order to submit a bid/quote.

Timeline

• Question Response Deadline: November 19, 2026, 12:00pm
• Selection of Firm or Individual (Tentative): December 17, 2026