Construction & Deconstruction Materials Management Policy

Boulder County is looking to hire a consultant to assist with the development and advancement of construction & deconstruction (C&D) waste policy across Boulder County and its cohort member municipalities: Erie, Lafayette, and Longmont. Project activities include conducting ordinance research, interviews with peer communities, end market review, and stakeholder engagement work. The goal of this project is the development of a C&D ordinance that may be adopted by each cohort member.

The consulting firm may also assist with policy implementation activities such as staff training, comparing data tracking options, and creating bilingual (English and Spanish) educational resources for contractors and homeowners. Funding for this project comes from a State of Colorado grant, which is a pass through from a federal grant. Boulder County staff will be lead project management and be the main point of contact for this project.

The following list of tasks are the county’s desired project tasks. Please note that the consulting firms may split up, re-combine or reorder these tasks as they see fit.

• Task 1: Kick-Off Meeting and Data Request. Consulting firm will meet at least one (1) time with Boulder County staff and municipal member cohort to align project goals, timeline, roles and assumptions.
• Task 2: Ordinance Research. The consulting firm will research C&D policy and key elements, including diversion goals, incentive and enforcement mechanisms, data tracking and program staffing. The contractor will interview selected communities with existing policies to better understand policy mechanisms, challenges, and successes.
• Task 3: End Market Assessment. The consulting firm will provide a desktop review of regional end markets, which may include verification of key markets with three contact attempts.
• Task 4: Stakeholder Engagement. The contracted firm will develop a stakeholder facilitation plan, which identifies key stakeholders and outlines when and how best to engage them in the policy process. The contracted firm will host at least one (1) meeting in each cohort community (Erie, Lafayette, Longmont and Boulder County).
• Task 5: Ordinance Development. The consulting firm will draft policy recommendations and ultimately draft policy language.
• Task 6: Policy Adoption Assistance. The consulting firm will present policy material to municipal and county elected officials and councils.
• Task 7: Policy Implementation Assistance. The consulting firm may be asked to assist with policy implementation activities such as researching data tracking options and providing staff training.

Timeline

To meet grant compliance, the contractor must adhere to the following deadlines:

• Kick-off meeting completed by the end of March 2027.
• Stakeholder engagement must be completed by end of March 2028.
• Policy research, development, and assistance for adoption and implementation must be completed by the end of October 2028.

Deliverables

The following list provides a list of required deliverables:

• A draft list of communities with ordinances / C&D policies to be interviewed
• Interview guide outlining the questions for the community interviews
• A draft and a final version of the stakeholder engagement and facilitation plan
• A draft and a final version of the recommended ordinance policy language

The proposals will be reviewed by a selection committee, made up of one member from each cohort community. The committee may request additional information from vendors or request interviews with one or more vendors.

Scoring (100 points total)

| Description | Points |
| --- | --- |
| Information Presented in the Proposal | 30 |
| Qualifications and Experience of the Vendor | 30 |
| Ability of the Vendor to Provide Quality and Timely Products and Services | 20 |
| Proposed Timeline | 10 |
| Proposed Pricing Value | 10 |

This contract for this project work is estimated at **$189,000**. It is likely that Boulder County can add up to **$40,000** to this contract once the Colorado Energy Office has deemed it appropriate. The contracted firm will bill Boulder County monthly.

By submitting a proposal, if awarded, the bidder agrees to abide by all mandatory state and federal contract terms and conditions, including but not limited to EPA’s General Terms and Conditions, 2 CFR 200, 2 CFR 1500, 40 CFR 33, Clean Air Act Sec 137, which shall be incorporated into and govern any resulting contract.