2709ITB - Citywide Banner Printing & Fabrication

The City of Daytona Beach is hereby soliciting responses from interested parties to provide as-needed printing, fabrication, finishing, packaging, and delivery of pole banners, event banners, park and facility banners, yard signs and related large-format signage. This solicitation is for production and delivery only.

The City of Daytona Beach (“City”) seeks qualified vendors to provide as-needed printing, fabrication, finishing, packaging and delivery of pole banners, event banners, park and facility banners, yard signs and related large-format signage. This solicitation is for production and delivery only. Installation, removal, mounting hardware installation, permitting, sponsorship approval and maintenance of installed products are excluded unless separately authorized under an appropriate procurement process. The City does not guarantee any minimum purchase or annual volume.

Orders will be through a City Work Order (CWO) authorization. [...] Full-color double-sided printing is **mandatory** for all vertical pole banners and horizontal street-span pole banners.

Vertical pole banners shall be full-color, double-sided and fabricated using heavy-duty vinyl weighing at least 18 ounces, with 1,000-by-1,000-denier construction [...]. Include 3-inch pole pockets at the top and bottom unless the City approves another configuration for an identified location.

Horizontal street-span pole banners shall be full-color and double-sided. The current application identifies a standard finished size of 33 inches high by 20 feet long.

Provide custom-sized banners for City events, community programs, temporary promotions and public information campaigns. [...] Provide banners intended for Cypress Park or other City-designated park locations [...]. Provide indoor and outdoor banners for recreation centers, aquatic centers, municipal facilities and other City locations.

Provide printed corrugated-plastic yard signs for City programs, events and directional messaging. Include separate pricing for common finished sizes of 18 inches by 24 inches and 24 inches by 36 inches, with 4-millimeter corrugated plastic as a proposed baseline, subject to City approval.

The City will supply artwork. [...] A digital color PDF proof displaying each printed side shall be provided for every new design at no additional cost within two (2) business days of receiving final artwork.

The awarded bidder shall provide timely fabrication and local delivery of completed banners to the City of Daytona Beach Public Works facility, 950 Bellevue Ave., for scheduled campaigns and City events. The following are proposed maximum standard turnaround times for awarded bidder response:

• Vertical pole banners: 10 business days
• Horizontal street-span pole banners: 10 business days
• Event and promotional banners: 7 business days
• Cypress Park and facility banners: 10 business days
• Yard signs: 5 business days
• Custom or specialty signage: Agreed in writing before production

Submission

The City will only accept Offers online through the Platform. No paper Offers will be accepted. The Bidder may submit only one Bid.

Basis of award

Award will be made to the lowest Responsive and Responsible Bidder based on the combined total of all Line Item unit costs in the Base Bid pricing proposal, calculated using a quantity of one (1) for each Line Item. The Pricing Proposal consists of one (1) Base Bid and four (4) Alternative Bids. Bidders must also complete all four (4) Alternative Bid pricing proposals.

Minimum qualifications

The Bidder must have an active, permanent, and successful operation for a minimum of three (3) years prior to the date of submission of Offer.

Bonds and insurance

The Bidder must submit Bid Security equal to **10%** of the Bid. Within 15 business days after the City’s issuance of award, the Successful Bidder must submit a signed contract and Performance Security in an amount equal to **100%** of the Contract Price. Workers Compensation Insurance as required by Florida Statutes, Chapter 440, including Employers’ Liability Insurance with limits of not less than $500,000 per occurrence.

Contract term

The successful Bidder(s) shall be awarded a Contract for an initial three (3) years, commencing on the effective date. The City will have the option to renew the Contract up to two (2) Terms of one (1).

Local vendor preference

The Purchasing Code, Chapter 30, Code of the City of Daytona Beach provides for a preference to Local Vendors whenever the application of such a preference is reasonable in light of the dollar-value of Offers received in relation to such expenditures.