Custodial Services for Sandridge Golf Club

Indian River County, on behalf of Sandridge Golf Club, is seeking proposals from qualified custodial service providers to provide comprehensive custodial and day-porter services for Sandridge Golf Club's new clubhouse and designated golf-course support facilities in Vero Beach, Florida.

Sandridge operates a high-volume 36-hole public golf facility. The new clubhouse includes golf operations, administrative offices, banquet and meeting facilities, public restrooms and common areas, together with restaurant and food-and-beverage operations. Certain restaurant, kitchen and catering-kitchen areas are specifically excluded from the custodial scope.

The successful Contractor shall perform all work described in *Exhibit A - Sandridge Golf Club Custodial Services Scope of Work*. Proposers shall review the entire Scope of Work before submitting pricing.

The County is seeking more than traditional after-hours janitorial cleaning; the successful Contractor must provide scheduled cleaning, ongoing restroom inspection and servicing, day-porter functions, designated satellite-facility service, responsive corrective cleaning, documentation and effective supervision.

• Custodial service is expected to begin at 5:45 a.m. daily, with the clubhouse opening-ready at approximately 6:15 a.m.
• The Pro Shop is normally open from 6:45 a.m. until 5:30 p.m. daily and is locked outside those hours. Pro Shop custodial work must occur during the access window.
• Four on-course shelters, Birdie House and designated cart-barn employee areas are included in the custodial program.
• Public restrooms shall receive formal full-service cleaning at approximately 10:00 a.m., 2:00 p.m., 5:00 p.m., and 9:00 p.m., subject to normal operating hours. Interim condition inspections/spot service shall occur approximately every two to three hours and as required by use.

The Scope of Work distinguishes base service from separately authorized services, including post-event banquet cleaning, extended-hours event custodial coverage, carpet extraction/deep cleaning and certain specialty window work.

The Contractor will be expected to meet both the minimum frequencies and the condition standards in Exhibit A. Documented completion of a scheduled task does not excuse an unacceptable condition that reasonably requires corrective custodial service during staffed hours.

**Submission:** All proposals must be submitted electronically through the Bonfire platform (https://indianriver.bonfirehub.com). Hard copy proposals are not accepted. Proposals shall be uploaded as a single, searchable pdf file.

**Mandatory** pre-proposal site walkthrough on October 20, 2026, at 9:00 a.m. No one arriving after the mandatory pre-proposal meeting starts will be allowed to sign in as having been in attendance.

**Fidelity Bond Required:** $25,000 (required if awarded contract).

Proposer must possess the following licenses and registrations at the time of proposal: Business Tax Certificate; Actively enrolled in E-verify.

Criteria for Award (maximum points):

| Criterion | Points |
| --- | --- |
| Contractor/Staff qualifications/capabilities and similar projects | 20 |
| References | 15 |
| Staffing Schedule/Work Plan | 20 |
| Quality Control | 10 |
| Start Up Plan | 5 |
| Pricing | 30 |

Proposer agrees the pricing, terms and conditions of its proposal will remain valid for a minimum of sixty days from the deadline for receipt of proposals.

The Contractor shall procure and maintain broad form commercial general liability insurance and commercial automobile liability insurance in amounts not less than **$1,000,000.00** combined single limit each.