26-283

Recreation and Parks Department is soliciting bids from qualified manufacturers and installers to install an LED Illuminated sign at McDuffie Wood Community Center located at:

McDuffie Woods Community Center
3431 Old McDuffie Rd.
Augusta, GA 30906

Specifications

The services requested are to include the following:

1. Remove and dispose of the existing empty sign cabinet from the existing sign pole.
2. Manufacture and install one new double-sided LED-illuminated sign cabinet, approximately 7'-2" x 11'-1".
3. Provide 3' tall flat Plex sign faces displaying "McDuffie Woods Community Center."
4. Furnish and install one new Daktronics GT6X LED display or approved equivalent, approximately 4'-4" x 2'-11", with a 108 x 324 matrix, 10mm, four-color LED display.
5. Provide cellular communication for the life of the sign. Bid Proposal is to include Daktronics (or approved equivalent) webinar training for designated staff.

Production Description

The successful bidder shall:

1. Remove and dispose of existing cabinet and utilize the existing foundation and pole.
2. Manufacture and install a new double sided, internally illuminated main ID cabinet faces dimension 27'-2" x 11'-1" to include 3' tall plex sign face displaying name of park "MCDUFFIE WOODS COMMUNITY CENTER"
3. Procure and Install New Daktronics (or approved equivalent) GT6X LED Display, 4'-2" x 11'-1', 108 x 324 matrix Color Led Display
4. Vendor is to provide a new pole cover to wrap existing poles to include following imprint on both sides (Logo to be supplied by Owner): Augusta Georgia Recreation, 3431 Old McDuffie Rd.

Terms and Conditions

Vendor is to include the following services. Vendor is to include the cost for each requirement with bid. No additional cost will be allowed.

1. Vendor is required to submit with their bid the drawing specifications to include proposed details of requested sign. Details are to include dimensions and colors.
2. Vendor is required to survey the existing site prior to manufacturing.
3. Vendor is required to acquire all required permits.
4. Owner is to provide electrical hookup.
5. Vendor is to include warranty terms.
6. Vendor is required to include with their bid a proposed manufacturing and installation time frame.
7. Vendor is to provide the owner with a copy of design to include artwork, colors and drawings of sign details for approval prior to submitting the sign for manufacturing.

Sealed bids will be received at this office until **Tuesday, December 1, 2026 @ 11:00 a.m.** No bids will be accepted by email; all submittals must be received by **mail or hand delivered**. All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday.

Bids must be submitted in one (1) sealed envelopes. Augusta requires responses in both hard copy and on a USB drive. Include one (1) unbound original hard copy response. Bidders are required to include one digital version of their response on one (1) USB drive.

The recommendation of award will be to the lowest most responsive and responsible vendor meeting all specifications. [...] Selection shall not be based solely upon the fee proposal; however, the fee and maximum overhead proposals shall be a factor in the final selection.

No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder.

This is a one-time procurement, with no anticipated renewals.

The **mandatory** site visit will be held on Tuesday, November 10, 2026 @ 9:00 a.m. at McDuffie Woods Community Center 3431 Old McDuffie Rd. Augusta, GA 30906.

Exhibit A – Bidders Information, *Exhibit B - Contractor Affidavit for E-Verify* and *Exhibit C - Systematic Alien Verification for Entitlements Program* are required with the bid.