COPELAND PLAYGROUND EQUIPMENT & POURED RUBBER SAFETY SURFACING; RFP#26-219

You are invited to submit a sealed Proposal for the design, delivery and installation of 2 new outdoor playgrounds, one age 2 – 5 and one 5 – 12 playground at the following school site:

Copeland Elementary School
1440 Jackson Road
Augusta, GA 30909

Anticipated award date is December 15, 2026. The awarded vendor is expected to provide delivery and installation within 90 days of award notification.

**Allocated Budget:** A budget of **$200,000** has been allocated for the school listed above. Please do not submit any price quotations. All interested companies should be providing projects worth $200,000. Price is to include all labor, materials, equipment, delivery and installation of each playset and surfacing.

Please submit equipment list and design for the requested playgrounds. You must also submit as part of your sealed proposal all specifications and warranties that come with your equipment.

Installation of play equipment shall be by a certified Playground Safety Inspector and shall have a certificate showing certification.

All proposed manufactured playground equipment and impact-attenuating surfacing must bear the certification seal of the International Play Equipment Manufacturers Association (IPEMA), validating strict conformance to ASTM F1487 (Standard Consumer Safety Performance Specification for Playground Equipment for Public Use).

Playground safety surfacing must meet or exceed ASTM F1292 (Impact Attenuation) and ASTM F1951 (Accessibility under the Americans with Disabilities Act).

All installations, spacing, layout geometries, and use-zones must strictly adhere to the newest edition of the U.S. Consumer Product Safety Commission (CPSC) Publication 325: Public Playground Safety Handbook.

The selected Vendor warrants that all playground structures, structural components, moving parts, hardware, and safety surfacing shall be free of structural defects, environmental degradation, and manufacturing errors for a minimum period of ten (10) years from the date of final school district sign-off.

The Contractor must provide a minimum three (3) year warranty guaranteeing that the underlying ground will not collapse, erode, or cause shifting of the playground equipment or safety surfacing.

The PIP rubber surfacing system must be structurally designed to meet or exceed ASTM F1292 impact attenuation for the specific critical fall height of the highest piece of equipment installed. [...] The surfacing must carry a non-prorated performance warranty of no less than five (5) years against delamination, holes, and systemic granular shedding.

Sealed proposals will be received by the Richmond County School System until **3:00 p.m. EST, on Wednesday, DECEMBER 2, 2026**, at 864 Broad Street, Augusta, Georgia 30901.

Each Proposal must be submitted in a **sealed envelope** addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. **One hard copy and one digital copy via labeled usb flash drive is required.**

This RFP is will be scored on a matrix as outlined on page 10 of this document. The recommended vendor will be presented to the school board for approval on December 15, 2026.

Proposals may not be withdrawn for a period of thirty (30) days from the date of opening.

Site visits are encouraged prior to proposal submission.

Upon award, the successful respondent shall supply and maintain insurance. The required coverage shall not be less than the following:

• Workers Compensation - $1,000,000
• General Liability/Property Damage - $1,000,000 combined single limit policy
• Automobile Liability - $1,000,000
• Contractual Liability - $1,000,000
• Errors and Omissions - $1,000,000
• Umbrella Policy - $5,000,000

All suppliers of playground equipment must have a minimum of **$5 million** in product liability insurance coverage. Proof of coverage must be included in the proposal package.