Request for Proposals New Fire Station Contractor

The City of Madison ("City") is accepting Proposals for the construction of a fire station (#22) at 1100 Mary Magnan Boulevard, Madison, Georgia 30650. The work under this contract includes the complete construction of a new facility, including all building components, site work, finishes, and all related elements required for a fully functional fire station.

The proposed project is a Fire Station with four drive through bays, administrative offices, firefighter dorm rooms and living quarters, etc. [...] Area is approximately 11,000 square feet.

This project is locally funded by SPLOST proceeds. Construction is expected to be complete within fourteen (14) months after notice to proceed.

During the construction, the Contractor will be responsible for methods of construction, safety programs, general conditions, prequalification of potential subcontractors and proposing of all work, certification of work in place and monthly payment requests, coordination and scheduling of all construction contracts and miscellaneous contracts required for the completion of the project within the predetermined budget and schedule.

Proposer shall have five (5) years of experience in similar size and scope as specified by this RFP, the Construction Documents (Attachment A), and the Project Manual / Specifications (Attachment B).

The following list of services will be provided during:

A. Construction Phase

• Maintain on-site staff for construction management of the project while work is ongoing.
• Establish and maintain coordinating procedures.
• Develop and maintain a detailed schedule (CPM) including delivery, approvals, inspection, testing, construction and occupancy.
• Attend job meetings, coordinate sub-contractor attendance as required and provide updated schedule/progress and pricing/cost information.
• Prepare and submit change order documentation for approval of the Architect and the Owner.
• Maintain a system for review and approval of shop drawings.
• Maintain records and submit formal monthly reports to Architect and Owner.
• Maintain quality control and ensure conformity with plans.
• Provide cost control through progress payment review and verifications according to the approved schedule and contract amounts.
• Develop as-built drawings.
• Coordinate post-completion activities, including the assembly of guarantees, manuals, closeout documents, training, and the Owners final acceptance.

B. Warranty Phase

• Coordinate and monitor the resolution of remaining "punch-list" items.
• Coordinate, monitor and resolve all warranty complaints to the satisfaction of the Owner during the one-year general warranty period.
• Provide year-end inspection.

Submission

Proposers are required to submit responses to solicitations electronically for e-Proposal solicitations only online at https://www.myvendorlink.com/ Late or misdirected submittals (including those delayed by mailing/ shipping services) will be rejected and unopened.

Evaluation

The City of Madison will implement a two-phase evaluation process. In Phase One, proposals will be reviewed and scored by the evaluation committee in accordance with the criteria outlined below. Based on these evaluations, up to five (5) of the highest-ranked proposers may be invited to participate in an interview, which may be conducted either virtually or in person.

• Firm's Information (15 Points)
• Experience (25 Points)
• Approach (25 Points)
• Schedule (15 Points)
• Cost (20 Points)
• Phase 2 - Interviews: Overall Impression (50 Points)
• Phase 2 - Interviews: Project Approach (50 Points)

Bonds and insurance

Bonds must be provided within 7 calendar days of Notice to Award. A certificate of insurance must be provided within 7 calendar days of Notice to Award.

A 10% retainage shall be withheld in accordance with applicable Georgia law.

**Mandatory** pre-bid meeting attendance is required.