RFP # 2026-004 - Operations, Maintenance, & Management of Water Distribution & Sewage Colletions

The City of Jasper, GA is soliciting Requests for Proposals (RFP) from respondents capable of entering into a public-private “partnership” agreement to provide operation, maintenance, and management services for the City's water distribution and sewage collection systems. The City is interested in maximizing benefits for its customers from this effort and views the intended relationship as a partnering venture in which issues are quickly and fairly resolved to the mutual benefit of the City, its ratepayers, and the successful respondent.

The purpose of this partnership is to operate, maintain, and manage the City's water and sewer system’s assets cost effectively and efficiently. Other core objectives are to operate in compliance, improve maintenance, and implement solutions to lower the capital and operating costs of any and all aspects of operations, and continue local purchases of supplies, consumables, and services; wherever practical.

The RFPs must contain at least the following:

• Transmittal Letter
• Required Standards
• Company Information and Experience
• Operations and Maintenance Plan
• Project Delivery Personnel Experience and Transition Plan
• Draft Operations, Maintenance, and Management Agreement (OM&M)

The respondent shall maintain all land, buildings, improvements, vehicles, and permanent equipment that are within the scope of the partnership agreement. Equipment and vehicle maintenance shall be performed by the respondent in accordance with manufacturer's recommendations or good industry practices and the respondent will be required to provide proof thereof to the satisfaction of the City.

The City is requesting a draft OM&M agreement as a part of the RFP. Do not submit any fees with RFP. [...] Provision that the respondent shall be responsible for regulatory compliance of the City’s water distribution and sewage collection systems. [...] Provision that within the first one hundred twenty (120) days, the respondent shall provide the City with a listing of any recommended capital improvements the respondent believes will be required for any of the facilities covered under the partnership. [...] Provision to provide a risk management plan for the facilities and update annually.

**Submission:** Each respondent must submit ten (10) copies of the RFP (1 original signature and 9 duplications) no later than **2:00pm eastern standard time on Tuesday, November 24, 2026**, addressed to the City of Jasper’s City Clerk, Lorrie Waters. The City will not be responsible for any late receipts of the respondent’s proposal package and will not accept proposals sent via EMAIL.

**Insurance:** Furnish the capability to provide liability and property damage insurance of not less than **$5,000,000** combined single limits for bodily and/or property damage. Proof of ability to obtain insurance coverage levels must be provided.

**Scoring:** Company Information and Experience, 20 points; Operations and Maintenance Plan, 40 points; Project Delivery Personnel Experience and Transition Plan, 40 points; total 100 points.

**Contract term:** Provision for the term of the agreement between the City and the respondent is for five (5) years with a five (5) option period.

**Site visit:** The City of Jasper will conduct a **mandatory** pre-submission conference and tour of the assets.