RFP Workers' Compensation Insurance

Colquitt County Board of Commissioners will receive proposals for Workers' Compensation Insurance.

Colquitt County Government is requesting proposals from qualified individuals and firms with experience in providing the "Best Coverage" for the "Best Premium".

The contract, if awarded, will be for a one-year period, beginning January 1, 2027, with the option for additional one year renewals each year.

Notice is hereby given that the Colquitt County Board of Commissioners will receive competitive proposals for the following service:

- Workers' Compensation Insurance

Coverage Specifications

Coverage Period: January 1, 2027 – January 1, 2028

Part One: Workers' Compensation

• Bodily Injury by Accident: Statutory—Each Accident
• Bodily Injury by Disease: Statutory—Each Employee

Part Two: Employers' Liability

• Bodily Injury by Accident: **$2,000,000**—Each Accident
• Bodily Injury by Disease: **$2,000,000**—Each Employee

Deductible: **$0**

Exposure Information

• Total Payroll: $14,264,758.62
• Total Full-Time Employees: 266
• Total Part-Time Employees: 2

Agent/Broker Requirements

1. Broker/Agent must have at least 5 years' experience in providing services to public entity clients in Georgia.
2. Broker/Agent must provide three client references in Georgia (from Counties or Municipalities), who are able to comment on your firm's relevant experience.
3. Broker/Agent must provide evidence of State of Georgia insurance license.

Insurance Carrier Requirements

1. Carrier must insure minimum of 5 Georgia county or municipal clients.
2. Carrier must have a minimum AM Best Rating of A, VIII or better, or be an authorized group self-insurance workers' compensation fund in good standing with the Office of Insurance and Safety Fire Commissioner of Georgia.
3. Carrier must have available claims and loss control staff with Georgia public entity experience.

Proposals will be received by the Colquitt County Purchasing Department, located in the Colquitt County Court House Annex, 101 East Central Avenue, Room 206, Moultrie Ga 31768, (PO Box 517, Moultrie Ga 31776-0517) until **10:00 AM on Thursday, November 19, 2026** at which time they will be publicly opened and read aloud. No proposals will be accepted after this date and time.

All responses must be sealed and the words "Workers' Compensation Insurance" and the Vendor marked on the outside of package. This proposal must be signed by a company officer who is legally authorized to enter into a contractual relationship in the name of the vendor. The package must contain the original and four (4) copies of the proposal being submitted.

Proposals submitted in response to this RFP must be valid for a period of (90) ninety days from proposal submission deadline and must be so marked.

A selection committee will review and rate all proposals and will determine which of the firms whose proposals are highest rated based on qualifications and information provided in the proposal. After the review is completed, the committee may enter into negotiations with one or more of the vendors. The committee's recommendations for the award will go to the Colquitt County Board of Commissioners, who will make the final decision as to the award of the contract.

The contract, if awarded, will be for a one-year period, beginning January 1, 2027, with the option for additional one year renewals each year.