RP004-27 Insurance Policies

The City of Lawrenceville is soliciting competitive sealed proposals from qualified brokers to provide Property and Casualty Insurance Brokerage Services an Annual Contract with four (4) one year options to renew for the Lawrenceville Risk Management Department.

The purpose of this Request for Proposal (RFP) is to seek experienced and qualified brokers to assist the City of Lawrenceville with strategically planning, designing, and negotiating the best coverage and cost for the City of Lawrenceville’s property and casualty coverage, and for providing other insurance-related services as further defined herein. The proposal should detail the firm’s conceptual approach to handling the City of Lawrenceville’s account and providing both insurance placement and advisory services.

Scope of Services

THE SELECTED PROPOSER(S) SHALL PROVIDE THE FOLLOWING SERVICES:

1. Analyze the City of Lawrenceville’s exposure to loss, adequacy of coverage, total cost of risk, and develop options on coverage not presently purchased by the City of Lawrenceville. [...]
2. Prepare annual reports identifying anticipated market conditions and proposing a marketing strategy for the City of Lawrenceville’s major loss exposure areas at least three months prior to renewal. [...] Fully document marketing of insurance coverages, including declinations received from insurance carriers.
3. Provide a coverage-gap and benchmarking report within 90 days of award [...]
4. Assist in compiling renewal data by providing property valuation services, preparing underwriting data, and developing specifications for renewal negotiations. Evaluate the commitment and financial stability of the participating insurance companies or alternative coverage providers. Select insurance markets, evaluate coverage quotations and make recommendations to the City of Lawrenceville’s Senior Staff.
5. Schedule and hold quarterly meetings in person with the City of Lawrenceville’s Senior Staff to discuss loss control issues, exposure changes, and general administrative matters.
6. Service existing insurance policies, review coverage issues, assist in the collection of loss data, report values on acquired properties, issue Certificates of Insurance as needed, process requests for policy changes, etc. in a timely manner.
7. Coordinate, attend and participate in carrier loss control surveys and underwriter visits.
8. Assist with coverage and claim disputes with insurance carriers.
[...]
11. Provide a claims-advocacy protocol, including escalation procedures and examples of disputed-claim resolutions.
12. Make educational and/or informational presentations to City of Lawrenceville staff, if needed, on requested topics.
13. Provide other services that are normally and customarily required of a public sector insurance broker.

Submission

Proposals must be returned in a **sealed container** marked on the outside with the Request for Proposal number and Company Name. Sealed envelopes must be timestamped as received by Finance to be considered as received. One (1) unbound original, three (3) bound copies, and one (1) PDF Electronic Copy without FEE SCHEDULE should be submitted. The FEE SCHEDULE should be in a separate sealed envelope.

Respondent Minimum Requirements

• Agency /Firm should have been in business for at least five years.
• The broker should be currently licensed by the State of Georgia for all types of services requested under this Request for Proposals.
• Must be A.M. Best rated A-, VII or better
• General Liability $5,000,000; Automobile Liability $1,000,000; Workers’ Compensation Statutory Limits; Errors and Omissions $5,000,000

Selection Considerations

• Your firm’s indicated ability to provide a level of service sufficient to meet City of Lawrenceville’s needs: 50 maximum points
• Extent and success of previous work your firm has provided to organizations similar in nature and size to the City of Lawrenceville: 20 maximum points
• Proposal/experience of key personnel to be assigned to the project: 20 maximum points
• Reasonableness of cost. (separately sealed envelope): 10 maximum points
• Optional Interview: 20 maximum points

Proposals shall remain valid for ninety days from the date of proposal opening. This contract shall commence, for a one (1) year period with four (4) additional one-year options to renew.

Please Note: No markets are to be approached prior to award of this solicitation.