Janitorial Services for Aurora Police Department and Fire Administration Headquarters

The City of Aurora (hereinafter "the City") is seeking proposals from qualified and experienced vendors to provide janitorial cleaning services and supplies at the Aurora Police Department and Fire/Emergency Management Headquarters in Aurora, Illinois.

The contract will be for an initial two (2) year term beginning January 1, 2027 with the option for three (3) one-year extensions based upon mutual agreement.

We are requesting initial pricing for the first two years, and while providing pricing for the optional extension years is not required, it is highly encouraged.

Cleaning schedules are provided for the *Fire Administration and Emergency Management HQ* and the *Aurora Police Department HQ*, listing tasks by frequency of service (afternoon, daily, weekly, monthly, 2X year, 4X year).

General Cleanup

• Empty all trash containers
• Wash and sanitize trash containers
• Replace trash can liners - double bag where liquids may be discarded.
• Clean and sanitize all drinking fountains and water refill stations
• Remove fingerprints from doors, frames, light switches, inside windows, etc.
• Wipe and sanitize telephones and wall mounted tablets

Restrooms

• Clean, sanitize, and polish all fixtures including toilet bowls, urinals, sinks, mirrors and vanity cabinets
• Restock all supplies
• Sweep and damp mop all floors and sanitize
• Ensure dispensers are operational

Floors

• Dust mop all resilient and hard floors - wet mop
• Strip and seal hard and resilient flooring
• Spray buffing in corridors and public areas
• Vacuum and spot clean carpet

Other areas

• Entrance Mats, Glass, Elevators, Walls, Window Blinds, Furniture, Doors, Storage Areas, Dispensers, Stairwells, and Breakrooms and Kitchens are also scheduled.
• All tools or equipment required to carry out the operations within the scope of the contract shall be provided by the Bidder and shall meet the standards of the Federal Occupational Safety and Health Act and State of Illinois safety codes as may be required by law.
• Termination provisions: Failure to walk buildings once every month and provide written report within required time frame.

**Submission:** Proposals must be submitted **electronically** via the City's E Procurement System, OpenGov, at https://procurement.opengov.com/portal/aurorail. Paper submissions will not be accepted. Pricing shall not be mentioned anywhere in the body of the proposal.

**Mandatory site visit:** A mandatory site visit will be held on October 29, 2026, at 11:00 a.m. at 1200 E. Indian Trail Rd. and 1250 E. Indian Trail Rd, Aurora, Illinois. Proposers must be present at the start of the meeting and visit both sites to qualify to submit a proposal for this project.

**Evaluation:** Proposal responses will be evaluated on, but not limited to, organization, personnel and staffing, company qualifications and experience (including reference checks), project approach, price, and availability and capacity of the company to perform the work. The contract will be awarded to the lowest responsible Proposer.

**Bonds and insurance:** The Proposer will be required to furnish a Performance Bond in the amount of one hundred percent (100%) of the full contract price, a Payment Bond, Public Liability Insurance, and Workers Compensation Insurance. General Liability Insurance of $1,000,000 per occurrence and $2,000,000 general aggregate is required, along with Auto Liability of not less than $1,000,000 and Umbrella excess liability of $4,000,000 per occurrence.

**Contract term:** The contract will be for an initial two (2) year term beginning January 1, 2027 with the option for three (3) one-year extensions based upon mutual agreement.