Off Duty Officer Secondary Employment Management Services

The Wichita Police Department is seeking proposals from suitable qualified entities to provide a web-based software and service solution for the management, scheduling, and reporting of secondary employment by Department employees. The Wichita Police Department is a large full-service metropolitan police department serving Wichita, Kansas. The Department is currently authorized 711 Commissioned Police positions of all ranks.

The Department’s goals for this solicitation are to acquire a software solution that will allow the Department-employees to manage secondary employment and large scale secondary or overtime assignments for community events, allow employees to sign up for opportunities, and provide for reporting of secondary employment data to the Department, all from one centralized location. No cost will be incurred to the City for these services. Proposers may be compensated by charging a percentage to the secondary employers for usage of the solution, and/or for active management by Proposer, when applicable.

The following items are requested for successful implementation of a City Off Duty Officer – Secondary Employment Program. Proposers should outline in itemized detail how their firm meets the following:

• Provide a web-based secondary employment scheduling system in which City Wichita Police Department (WPD) employees can “bid” on secondary employment jobs, hereafter referred to as “details," which are paid by secondary employers approved by the Department and incorporate Department rules, policies, and procedures into an implemented scheduling software.
• Allow approved WPD personnel to serve in roles of program “coordinators” and/or “administrators” to build, facilitate, and manage jobs for secondary employers and interested public at large. Alternatively, proposals outlining direct management by the service provider will be considered by the City.
• Provide administrative functions and reports in order to manage the system including but not limited to secondary employer applications, payroll reporting, invoicing, payment processing, audits, unpaid invoices and other management tools. The scheduling system must be able to integrate or facilitate .csv/API file transfer with the City's payroll systems to provide seamless reporting and personnel management. The City of Wichita utilizes TimeClock+ Manager and TimeClock+ WebClock software applications provided by TimeClock Plus, LLC dba TCP Software.
• Provide WPD employee geotagging and/or geofencing with respect to personnel location in relation to the secondary employment job site.
• Facilitate management and oversight of jobs as small as a single-officer detail to large-scale special events [...].
• Facilitate management and oversight of secondary employment “call-offs”.
• Upon demand of the City, provide detailed documentation on secondary employment activities and programming by providing a robust auditing and reporting system that monitors secondary employment hours and assists in the early identification of potential risks.
• Provide a mobile application that would permit WPD personnel who engage the program to receive notifications when new jobs are available, see job details like location and equipment requests, apply for jobs, clock or punch in and out, and provide a chat feature [...].
• Provide hiring entities with the ability to pay invoices via an online platform and merchant services processor for electronic credit card, debit card, Automated Clearing House (ACH), and other industry best practices for electronic payment processing of financial transactions.
• Provide hiring entities with an online portal to manage their requested jobs and request WPD personnel program participation for detailed and specified duties and/or assignments.

No cost will be incurred to the City for these services. The City is not interested in considering license fees or direct City compensation to the program provider.

**Submission method:** Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password, prior to **10:00 a.m., Friday, January 8, 2027**. One (1) electronic copy of the proposal is required.

Evaluation criteria:

• Ability to Meet Proposal Terms and Conditions (10%)
• Project Understanding/Presentation (20%)
• Technical Qualifications/Resources (20%)
• References/Past Performance (10%)
• Technical Support Availability (10%)
• Ease of Use (15%)
• Cost (5%)
• Small & Emerging Business Enterprise Program participation (10%)

The term of this contract shall be for a one (1) year period with four (4) one (1) year options to renew under the same terms and conditions by mutual agreement of both parties.

**Insurance required:** Commercial General Liability with $1,000,000 each occurrence and $2,000,000 annual aggregate; Comprehensive Automobile Liability $1,000,000 each occurrence; Workers' Compensation to meet Statutory requirements; Employers Liability $1,000,000. The Certificate of Insurance must be submitted within ten (10) days after notification of award.

Proposals may not be withdrawn for a period of 120 days following the opening of this Request for Proposal.