Printing Services

The City of Wichita is soliciting proposals from qualified firms to provide offsite printing and forms management for City Departments/Division print jobs. Printing request require black/white coping, black/white printing, color copying, color printing, binding, other print shop functions and the ability to deliver the completed materials to the appropriate City of Wichita departments and mailing services.

Services would require black/white coping, black/white printing, color copying, color printing, binding, and other print shop functions as well as the ability to deliver the completed materials to the appropriate City of Wichita department.

All printing requests ordered by City departments located inside City Hall must be delivered FOB Destination directly to the Department. For orders placed by divisions outside City Hall, the contractor shall deliver the supplies FOB Destination to the address of the City Department, which ordered the service.

The contractor shall have a Wichita Area location for authorized City of Wichita personnel to pick up orders in lieu of delivery. [...] The successful contractor shall have available a local Wichita Area customer service representative as the account contact.

In order to facilitate department chargebacks, the City of Wichita wishes to receive a data file from the vendor in a format, which will allow direct interface to the City's accounting system.

Form Printing

The contractor will print most City forms, which include standard City forms with graphics, letterhead, envelopes, examination materials, agendas, meeting minutes and various other standard forms. The City of Wichita would prefer a Print on Demand site to accommodate all forms, so that storage of printed forms would not be an issue.

Department Projects

There are multiple larger projects that occur less frequently, including the City's annual budget, quarterly CAFRs, miscellaneous surveys and others that involve color printing, inserting tabs and binding. [...] The City requires a quick turnaround time. Please quote an hourly rate for pick-up versus delivery charges.

Individual Jobs

There are frequent requests from individual areas needing graphic design layout for items such as brochures, memorandums, invitations and miscellaneous. [...] The City of Wichita desires that standard documents be stored by the vendor electronically and kept for re-use and recall. Please quote the overall costs associated with this function.

Additional Information

The City of Wichita would require the contractor to provide quotes for services not listed either by online, email or from a contact person. The City of Wichita requires the ability to view proofs.

**Submission:** One (1) electronic copy of the proposal is required. Proposals are to be submitted electronically through the City's Procurement Portal (wichita.gov/procurementportal) using a secure login/password, prior to **10:00 A.M., Friday, November 20, 2026**.

Evaluation

Proposal responses will be evaluated on the following criteria:

• Ability to Meet Proposal Terms and Conditions (10%)
• Project Understanding/Presentation (30%)
• Technical Qualifications/Resources (30%)
• References/Past Performance (10%)
• Cost (10%)
• Small & Emerging Business Enterprise Program participation (10%)

Contract term

The term of this contract shall be for a one (1) year period with four (4) one (1) year options to renew under the same terms and conditions by mutual agreement of both parties.

Insurance

The Successful Bidder will be required to furnish a Certificate of Insurance (prior to the Purchase Order, Agreement, or Contract being issued). Minimum Commercial General Liability limits are **$1,000,000** Each Occurrence and **$2,000,000** Annual Aggregate. Comprehensive Automobile Liability is **$1,000,000** Each Occurrence. Workers' Compensation must meet Statutory requirements. Employers Liability is **$1,000,000** Each Accident.

Proposals may not be withdrawn for a period of 120 days following the opening of this Request for Proposal.