AIR CONDITIONING, HEATING REFRIGERATION SERVICES (CITYWIDE)

The City of Kenner is interested in establishing Air Conditioning, Heating & Refrigeration Services (labor only) for the Department of General Services.

The purpose of this Request for Proposals (RFP) is to obtain competitive proposals as allowed by Louisiana Public Bid and Contract Law from bona fide, qualified proposers interested in providing the Scope of work as defined in Part II hereof.

The City of Kenner desires to obtain proposals from Firms who are interested in providing Air Conditioning, Heating & Refrigeration Services throughout the City of Kenner’s city limits.

Contractor will perform air conditioning, heating, and refrigeration work on projects for Kenner. These projects may include, repair of various and troubleshooting of various makes and models of air conditioning and heating systems, low and high pressure chiller systems and commercial refrigeration as needed. In the case of excessive downtime, Kenner may provide an additional purchase order, not to exceed $5,000.00 per repair, to Contractor to obtain the necessary part(s) to complete the repair work and that in the event that the Contractor is permitted to purchase the necessary part(s), Kenner will only allow a 0% markup of the invoice cost.

If Kenner identifies any project, Kenner will issue a written notice to contractor listing:

• A description of the work
• Time period the Agreement has to start the work from the issuance of the notice to proceed.
• The deadline for the submission of a quote

If the contractor wishes to be considered for the work, Contractor will respond, by the deadline, with a quote containing the total cost of the project and the time for the completion of the project. If the quote for the project is acceptable to Kenner, Kenner will issue a written notice to proceed. No work will commence under this Agreement until a written notice to proceed is issued by Kenner.

Contractor will maintain a valid Louisiana Contracting License in one of the following classifications: Residential Building Contractor, Building Construction, or Heavy Construction. This is a non-exclusive Agreement and nothing herein shall be constructed as prohibiting Kenner from utilizing its own personnel to perform any work, or from separately contracting for or soliciting bids for any work that may otherwise fall within the scope of this Agreement.

No work is guaranteed under this Agreement.

The locations at which the service are to be performed are: Citywide within City of Kenner city limits.

All proposals shall be received by the City of Kenner Finance Department no later than date and time shown in the Schedule of Events.

Each Proposer shall submit one (1) signed original response along with six (6) additional copies of the proposal and one (1) digital copy submitted on a USB flash drive. Bidders may obtain copies of the bid documents by visiting the City of Kenner’s website at www.kenner.la.us. Bidders may also obtain copies of the bid documents and submit bids electronically by visiting www.centralauctionhouse.com. They can also be submitted to the City of Kenner by email at FINContracts@kenner.la.us or in person in the Finance Department located at 1610 Reverend Richard Wilson Drive, Building D, Kenner, Louisiana 70062.

PROPOSALS SHALL NOT BE OPENED PUBLICLY.

Recommendation for award shall be made to the Mayor for the Proposer whose proposal, conforming to the RFP, will be the most advantageous to the City of Kenner, price and other factors considered.

Proposal Guarantee: NOT REQUIRED FOR THIS RFP. Performance Bond: NOT REQUIRED FOR THIS RFP.

Proposer shall furnish the City with certificates of insurance affecting coverage(s) required by the RFP (see Attachment “A”).

The initial term of the contract will be for a period of twelve (12) months, beginning upon execution on February 15, 2027 and running through 24 months. The City of Kenner requires the option to extend the contract for an additional one-(1)-year period for a total contract term of thirty-six (36) months, reckoning from the initial term and including the one-year extension/renewal terms.