Comprehensive Inventory Assessment and Property Control Management Improvement Services

Baltimore City Community College ("College" or "BCCC") is soliciting bids from qualified consulting firms to conduct a comprehensive assessment of the College's Property Control Program and lifecycle management practices. The assessment shall evaluate the effectiveness of policies, procedures, internal controls, governance, staffing, technology, records, accountability measures, and compliance processes associated with the management of College-owned property.

The selected Contractor shall utilize a Phased Analysis and Structured Mitigation Plan approach to evaluate the College's current inventory environment, identify operational and control gaps, develop corrective action recommendations, and provide an implementation roadmap for achieving sustainable property control accountability and compliance. The consultant shall also evaluate the College's current tagging and tracking technology environment and provide independent recommendations regarding inventory management system requirements and potential solutions.

This engagement is limited to professional consulting services and does not include the acquisition, implementation, or resale of, software, hardware, or inventory management products.

The project shall be executed through sequential phases that include: (1) Inventory Analysis and Assessment, (2) Gap Analysis and Risk Assessment, (3) Structured Mitigation Plan Development, (4) Inventory Management System Assessment and Recommendation, and (5) Training and Knowledge Transfer. [...]

• **Phase I:** The Contractor shall submit an Inventory Analysis and Assessment Report summarizing current practices, key findings, identified risks and deficiencies, physical verification results, and preliminary recommendations for corrective action and process improvement.
• **Phase II:** The Contractor shall submit a Gap Analysis and Risk Assessment Report identifying deficiencies, risks, root causes, and prioritized areas requiring corrective action.
• **Phase III:** The Contractor shall submit a Structured Mitigation Plan outlining corrective actions, implementation priorities, resource requirements, timelines, responsible parties, and performance measures.
• **Phase IV:** The Contractor shall submit a Property Control and Inventory Management System Assessment and Recommendation Report that includes system requirements, evaluation criteria, comparative analysis of potential solutions, and recommendations and timelines to address corrective actions.
• **Phase V:** The Contractor shall provide Training Materials, Procedures Documentation, and a Knowledge Transfer Summary documenting the training conducted, materials provided, and recommendations for ongoing inventory management and oversight.

At the College's sole discretion, the Contractor may be engaged to provide consulting services to oversee and monitor the implementation of recommendations, corrective actions, process improvements, asset management system enhancements, and property control initiatives resulting from this Contract. [...] These services are optional and may be awarded separately from the Base Contract at the College's discretion.

All bids, affidavits, and/or responses to attachments shall be submitted through eMaryland Marketplace Advantage (eMMA) under the eMMA solicitation number listed on the Key Information Sheet. Bids must be uploaded into eMMA by the due date and time for consideration. **No late bids will be accepted.**

Multiple or alternate bids will not be accepted unless otherwise stated in the solicitation documents.

The contract shall be awarded to the lowest responsive and responsible bidder whose Technical Bid has been determined acceptable and whose Price Bid conforms to all requirements of this solicitation.

This is a Small Business Reserve procurement for which award will be limited to certified small business vendors.

The Contractor shall have a minimum of five (5) years of experience conducting assessment of property control systems, inventory assessments, operational reviews, and/or similar projects. The Contractor shall submit a minimum of three (3) references of similar projects that the College can contact to verify this information with its bid.

Term of Service: 60 Calendar Days from Notice to Proceed.

MBE Subcontracting Goal: 0%