Maryland Department of Agriculture HVAC

This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this Section 2, from a contract between the successful bidder(s) and the State of Maryland (“State”) to provide HVAC Services to the Headquarters Complex of the Maryland Department of Agriculture (MDA), 50 Harry S. Truman Parkway, Annapolis, Maryland which include two (2) buildings: Administration and Laboratory Wing and its Motor Pool and Greenhouse.

It is the State’s intention to obtain goods and services, as specified in this IFB, from a contract between the selected Bidder and the State.

This is a single award IFB.

The Contractor shall furnish all labor, materials, equipment, tools, supervision, transportation, insurance, and permits necessary to provide full-service routine preventive and repair maintenance service and emergency service for, Heating, ventilation and Air conditioning(HVAC) /Automatic Temperature Control ( ATC) mechanical system, including all of its operating, distributing, and controlling components. These systems shall be maintained at optimum efficiency in accordance with manufacturers’ recommendations, the specifications herein, and good engineering practices for two of the MDA buildings: Administration and Laboratory Wing 126,800 sq. ft. Motor Pool and Greenhouse 51,011 sq. ft. TOTAL GROSS AREA 177,811 sq. ft. Maintenance contract services shall cover all HVAC and ATC mechanical systems in all buildings of the Headquarters Complex, unless specifically excluded in these specifications. [...] The list is not intended to be all inclusive, and any omission of an HVAC or ATC system component on the list does not relieve the Contractor from responsibility to service the component or the complete system.

Equipment Inventory

Certain equipment identification information, including serial numbers and model numbers, may be partially unreadable or unavailable due to equipment age, field conditions, or manufacturer label deterioration. The equipment inventory provided represents the State’s best available information at the time of solicitation.

Scope of Service (Comprehensive Responsibility)

The selected contractor shall be responsible for servicing all installed HVAC equipment within the defined facilities. The maintenance obligation applies unconditionally to all existing HVAC systems, regardless of whether a unit is uniquely identifiable by a serial number or model number in the inventory list provided.

**Bids** are to be sent to eMaryland market Advantage emma.maryland.gov. To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

This is a **Small Business Reserve Procurement** for which the award will be limited to certified small businesses.

A Contract will be awarded in accordance with the Competitive Sealed Bidding method under COMAR 21.05.02. Multiple or alternate Bids will not be accepted.

**Contract Type:** Fixed Price. **Contract Duration:** 3-year base term with two (2) one-renewal options, February 1, 2027-January 31, 2030.

**20% MBE goal.** VSBE Subcontracting Goal: 0%.

Bidders are strongly encouraged to thoroughly verify all equipment and field conditions during the scheduled site visit prior to submitting pricing.

**Scheduled Site Visit:** September 25, 2026, 11:00AM. To attend the site, visit please contact the Procurement Officer via Email no later than September 24, 2:00PM.

The successful Bidder must have a minimum of three (3) consecutive years of its entity being formed and in business, and a minimum of three (3) complete and consecutive years, within the last ten (10) years of successful HVAC Maintenance service performance comparable in scope, type, size, magnitude, and complexity as required in this IFB.