Archiving Solution for One Epic Integration

The University of Michigan ("University") seeks proposals from qualified Suppliers of Data Archiving Solutions. For this proposal Regents of the University of Michigan is acting on behalf of itself and its affiliates and subsidiaries, including Metropolitan Hospital d/b/a University of Michigan Health-West and its affiliates and subsidiaries (collectively, "UMH-West"), and Sparrow Health System d/b/a University of Michigan Health-Sparrow, and its affiliates and subsidiaries (collectively, "UMH-Sparrow").

An archiving solution is needed as Michigan Medicine consolidates multiple Epic instances and supporting applications into a single Epic platform.

The primary scope of this RFP includes the Michigan Medicine Academic Medical Center, UMH-Sparrow and UMH-West

**Scope of Proposed Solution:** Provide a description of the overall solution or methodology for this event. Include a high-level description of the steps of how the services will be provided and any associated value added services solution that meets the requirements. Confirm that the solution being provided is comprehensive as defined in Project Scope and Requirements. In addition, describe the methodology for solution delivery. Finally, describe the client relationship management approach (e.g., steering committee, status reporting).

**Submission:** Proposals are submitted through the sourcing event. The event closes **12/30/2026, 12:00 PM EST**.

The University expects to enter into an agreement with the selected supplier for a **5 year period** with an option to extend annually as mutually agreed upon between the University and the supplier. The University's standard terms and conditions will apply to the contract as a result of this RFP, and are included as an attachment.

Preference will be given to goods or services manufactured or provided by Michigan businesses if they are competitively priced and of comparable quality. Preference will be given to goods or services manufactured or provided in America if they are competitively priced and of comparable quality.

The University will make payment immediately upon invoice (Net 0 days) approval with supplier enrollment in a University accepted virtual card payment program. Otherwise, payment will be made within forty-five (45) days (Net 45 days) after the University's receipt of an invoice, with payment through Check, ACH or Wire transfer as applicable.

It is the University's requirement that the supplier sign the *Data Security Agreement* "as is". Prices quoted will be held firm for a minimum of **5 year(s)**.