Fuel Site Maintenance & Repair Services

The City of Detroit Office of Contracting and Procurement (OCP) on behalf of the General Services Department requests proposals from qualified Respondents for Fuel Site Maintenance & Repair for Fleet Operations. ("Services") as set forth in this RFP to provide repair services, labor, and parts for active fuel sites; which also includes upgrades, improvements, or official closure for inactive fuel sites and underground storage locations.

The City currently has eight operating fuel sites, which are used by multiple City agencies. These fuel sites are managed by the City's General Services Department (GSD). Most sites provide both unleaded and diesel fuel. The fuel delivery system is integrated with AssetWorks FuelFocus. Most of these sites are open and used 24x7.

The Vendor Shall:

• Perform ongoing maintenance and repair services for all designated fuel sites listed in Table A.
• Supply OEM parts, upon request.
• Supply the City of Detroit a listing and provide authorized repair service of other brands of components that the bidding vendor may provide under license.
• Provide "warranty repairs" to be completed at no cost to the City of Detroit.
• Provide fuel tank parts/repairs including "Fill Basins" and "Tank Covers."
• Provide a written estimate of repairs and have all repairs pre-approved by City of Detroit
• Have all repairs and costs authorized by contacting the department before repairs are carried out.
• Have verifiable experience installing and maintaining AssetWorks Equipment for at least 5 years.

Vendor will provide repair service, labor and/or parts for gasoline pump and diesel dispensing units, to include but not limited to the following models:

• Franklin Fueling System
• TS-550 EVO
• Bennett Pumps model 3000
• AssetWorks Equipment FuelFocus RF Controller

The vendor is expected to provide reasonably prompt service within two (2) to five (5) hours during regular business hours (consistent with request of service). In any event, response time for repairs is not to exceed 24 hours without approval from the City's Fleet Management and General Services Department.

Active Fuel Site Upgrades

Fuel sites may need upgrades or improvements to meet regulatory or performance requirements. Pricing for these services will be determined on a case-by-case basis.

Active Fuel Site Cleanup

If fuel sites have fuel spills or other environmental issues due to fuel storage or delivery activities, Vendor will manage the cleanup effort and ensure that cleanup is performed according to all city, state, and federal regulations. Pricing for these services will be determined on a case-by-case basis.

Class A Operator Services

Services of a Licensed Michigan Class A Operator are required for this contract.

Class C User Training

As the City's Class A license holder, the Vendor will be responsible for delivering and administering Class C original and renewal training to approximately 1600 City employees to ensure safe operation and compliance with State regulations.

Fuel Site Cleanup and Closure

UST removal/closure activities must include cleaning, degassing, removal and proper offsite disposal of inactive UST systems. [...] The awarded Vendor will manage the cleanup efforts and ensure that cleanup is performed according to all applicable City, State and Federal laws and regulations.

**Submission:** All proposals must be submitted through the Bonfire/EUNA Procurement Supplier Portal at detroit.bonfirehub.com. Faxed or mailed proposals will not be accepted. Late and/or emailed proposals will not be accepted.

**Proposal due:** December 4, 2026 @ 3PM EST.

Technical Proposals will be evaluated before Cost Proposals are reviewed.

| Evaluation Criteria | Possible Points |
| --- | --- |
| Attachment A – Respondent Questionnaire & Experience | 40 |
| Attachment B – Proposal | 25 |
| Attachment C – Pricing | 35 |
| Total Points Possible | 100 |

Detroit Equalization Credits shall be applied after the technical and price evaluation.

If a contract is awarded as a result of this RFP, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for (2) Two Years. The City anticipates one award as a result of the RFP.

Proposals will only be accepted from those firms demonstrating a minimum of ten (10) years of experience providing the services requested in the RFP for projects of similar scope and size.

The City may also at its discretion, request oral presentations, make site visits at Respondent's facility and may request a demonstration of Respondent's operations.