Invitation to Bid - Snow Removal Lears Roads Petoskey 11-15-26 to 3-31-27-Rebid

The Little Traverse Bay Bands of Odawa Indians, a federally Recognized Indian Tribe, invites your business to submit a Bid for Commercial Snow Removal Services for the 2026-2027 snow season for Lears Road from Waabizhish (which is near the Meijer entrance) to Howard Road in Petoskey, Michigan.

Obtain the necessary equipment, supplies, and materials to accomplish the task of snow removal services for Little Traverse Bay Bands of Odawa Indian's at Lears Road from Waabizhish (which is just off US 131) to Howard Road in Petoskey, Michigan as indicated in blue on map attached (see Attachment 1) this is a public road and access needs to remain open and safe. Must be available to plow in the event that Law Enforcement determines the road need cleared or treated.

• Shall plow Lears Road from Howard Road to Waabizhish (see map). Plow snow accumulations of one (1) inch or more. This is a public roadway and it is required to remain open, plowing shall be done once per day, unless significant amount of snowfall occurs or Law Enforcement determines it is needed. If such action occurs, the Contractor will plow immediately as directed and again after the significant snowfall stops.
• Routinely salt and/or sand, even when there is no snowfall, the roadway as indicated in blue on map.
• Must maintain salt and/or sand, on regular basis even when no accumulation has occurred.
• Properly place the snow or remove it to minimize banks and loss sightlines.

Available for plowing from November 15, 2026 through March 31, 2027.

Please provide Lump sum contract with per swipe pricing for any additional time and for any plowing per swipe after March 31st.

Provide Spring clean-up of resulting debris left behind by plowing (i.e. excess salt, sand, rocks on the grass, turf repair).

Observe all applicable prescribed safety regulations and practices (see Appendix "A").

Contractor shall be responsible to make turf, parking lot, sidewalk and curb repairs in areas where Contractor's equipment damages said areas.

**Submission:** All bids must be received by Mandy Szocinski in the Accounting Department by **November 6, 2026 no later than 3:30pm** prevailing local time, late or incomplete bids will not be accepted. Bids will be accepted by e-mail at mszocinski@ltbbodawa-nsn.gov or by U.S. Mail to Little Traverse Bay Bands of Odawa Indians, Attn: Mandy Szocinski, 7500 Odawa Circle, Harbor Springs, MI 49740.

Preproposal site specific questions can be directed to Amada Swiss by email aswiss@ltbbodawa-nsn.gov.

**Insurance:** The Contractor shall carry Worker's Compensation and Employer's Liability Insurance Coverage. The Contractor shall procure and maintain Professional or Commercial General Liability Insurance on an "occurrence basis" with limits of liability of not less than **$1,000,000** limit per claim with at least an aggregate annual of **$2,000,000**. The Contractor shall maintain Vehicle Liability Coverage and Michigan No-Fault coverage including all owned, non-owned, and hired vehicles, of not less than **$1,000,000** per claim with at least an aggregate annual of **$2,000,000**.

**Award:** A team from LTBB will evaluate the bids and decide to award the contract to the most responsible bidder having proven experience in snow removal as described above. Native American Preference and Past Performance shall apply. The award may be split, at the LTBB's discretion, between two (2) or more contractors to better service specific locations.

This project is 100% funded with fund available through the Bureau of Indian Affairs Roads grant.