Elevator Maintenance Service Agreement

Minnesota State is requesting proposals for a three-year Elevator Maintenance Agreement to service a quantity of 22 elevators at Minneapolis Community and Technical College. Contract term to start January 1, 2027. Services shall include all labor, transportation, supplies, materials, parts, tools, scaffolding, machinery, hoists, employee safety equipment, equipment, lubricants, supervision, applicable taxes, and all other work and materials expressly required under this Agreement or reasonably inferred whether or not expressly stated herein.

Provide pro-active preventive maintenance for the equipment covered by this Agreement to facilitate the following:

1. Continuous safe operation of equipment
2. Maximum operational performance of equipment
3. Maximum beneficial usage of equipment
4. Maximum life cycle of equipment

Contractor expressly acknowledges that Minnesota State is relying on Contractor's professional expertise in performance of Services to achieve and maintain Agreement intent.

See the *Elevator Contractor's Duties* document for the full scope and intent, as well as the equipment covered under this agreement.

The Contractor accepts full and complete responsibility for all of the maintenance service, repair, cleaning, and testing of the specified vertical transportation equipment listed, in "as is" condition, in accordance with this Agreement.

Contractor shall submit a written Maintenance Control Program (MCP) specifically designed for this property defining its planned preventive maintenance procedures to facilitate Agreement intent and "Services" for all equipment included under this Agreement. [...] Contractor shall provide a service mechanic on site for a minimum of 90 hours per quarter dedicated to preventive maintenance, adjustment, minor repairs and parts replacement. [...] Contractor shall provide unlimited emergency callback service 24 hours a day, 7 days per week.

**Submission method:** Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered.

**Mandatory** pre-proposal meeting and equipment walkthrough: it is required that all interested contractors attend this meeting, and proposals from contractors who fail to attend will not be considered.

Minnesota State desires to enter into a contract with the successful Contractor effective January 1, 2027, or on the date of final signature thereof, whichever occurs later. The length of the contract will be three years, with the option of two additional one-year extensions if agreed by Minnesota State and the Contractor.

The budget for this contract is anticipated to be **$70,000.00** per year of the contract.

The following factors and their identified weight will be used to evaluate the responses:

• Adherence to Minnesota State Terms and Conditions: 10 points
• Work Plan (qualifications, experience, and contractor's Maintenance Control Program): 45 points
• Cost/Value (pricing as stated in the *Proposal Pricing Form*): 45 points

Required documentation: *Affidavit of Non-Collusion*. Download the attached document, complete, sign, notarize, and upload completed form with response.