Boiler Maintenance, Repair, Install, Retrofit, and Replacement Services

Provide all the labor, equipment, materials, associated supplies and services necessary and in accordance with the bid specifications, to provide Boiler Installation, Retrofit/Replacement and Maintenance and Repair services as needed on a time and material basis, to include, but not limited to boilers, burners, unfired pressure vessels, power plant piping and related mechanical appurtenances, instrumentation and control devises located at the East and West Power Plants, Stony Brook Main Campus, Stony Brook Southampton Campus, Campus Residence and all other properties owned, managed or operated by Stony Brook University, Stony Brook, New York 11794.

This service is to begin on or about April 1st, 2027.

SUNY Stony Brook is required to perform burner inspections and boiler tune up of all small, medium, and large boilers annually. All Power Plant Boiler tune ups and burner inspection and repairs are to be performed in accordance with Exhibit 1 (Boiler Tune-up guide), Exhibit 2 (Boiler Tune-up procedures East and West Plants) Exhibit 3 (Annual Boiler Tune-up checklist for East and West Plants), and Exhibit 4 HVAC Boiler, Burner Tune Up Checklist, respectively. At the completion of work, Exhibit 2 and Exhibit 3 must be submitted to the University Representative.

The high-pressure steam boilers are dual fired by natural and an ultra-low sulfur heating oil. A boiler tune up must be provided while burning natural gas and while burning ultra-low sulfur heating oil. The contractor shall provide a contract line-item cost for each type of high-pressure steam boiler tune up.

SUNY Stony Brook must operate and maintain building heating systems which include natural gas and oil-fired heating equipment. Maintenance of these boilers and heating systems will be required on an as needed basis when requested by the University's representative.

The contractor shall provide all labor, tools, equipment, material and all incidentals required and/or implied for the complete and satisfactory performance of services on a as needed basis for SUNY Stony Brook.

SUNY Stony Brook must maintain safety and relief valves for boilers and HTHW System distribution piping. The successful bidder must have a certified safety valve repair shop to test, repair and recertify safety and relief valves on an as needed basis. [...] This work shall include but is not limited to the repair of boiler fireside, insulation, refractory, boiler water side, burner(s) and any fuel supply appurtenances. Repair of pressure piping, pressure vessels and structural steel. [...] The work shall include welding and mechanical repair, supply and install rigging where necessary, alteration of all mechanical systems, and appurtenances as deemed necessary by the University.

Specialty work to include but not be limited to facing of flanges, hot tapping of pipes (i.e.: steam, boiler feed water) furnish rigging equipment as needed, on-site testing, on-line leak repair and on-line line stopping.

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Compensation for such services as described shall be quoted at an hourly rate for that service requested plus any additional materials that were deemed necessary to perform such service. Lump sum proposals for contractor or subcontractor service will not be accepted.

Estimated amounts will be used for evaluating purposes in determining the lowest qualified bidder.

The successful bidder will guarantee all parts and labor for any service work for a period of no less than one (1) year from the date of invoiced service.

The University reserves the right to inspect all contractors' assets/equipment and facilities prior to award of contract during normal working hours, and at any time during the course of the contract term.

Exceptions/Exclusions to any of the items listed on the specifications shall be clearly indicated in writing to the procurement officer during the allowable question period.

SDVOB Goal: 6.00%. MBE Goal: 15.00%. WBE Goal: 15.00%.