Bulk Medical Gas

Roswell Park Comprehensive Cancer Center ("Roswell Park") is soliciting Statements of Qualifications from firms interested in providing bulk medical gas supply services and associated equipment. The purpose of this RFQ is to identify qualified suppliers with the experience, resources, and technical capabilities necessary to support Roswell Park's clinical, research, and operational requirements.

Respondents determined by Roswell Park to be qualified through this process may be invited to participate in a subsequent Request for Proposals (RFP).

Roswell Park reserves the right to select all, some, or none of the respondents for participation in the subsequent RFP process.

Roswell Park currently operates the following bulk gas storage systems:

Liquid Nitrogen

• Two (2) 6,000-gallon bulk liquid nitrogen tanks
• One (1) 4,500-gallon bulk liquid nitrogen tank (need identified / to be installed)

Liquid Oxygen

• One (1) 6,000-gallon bulk liquid oxygen tank
• One (1) 1,500-gallon bulk liquid oxygen tank

A site map identifying tank locations and related infrastructure will be provided as part of this RFQ.

The selected supplier must provide and maintain equivalent capital equipment necessary to support Roswell Park's operational requirements.

The successful supplier must have all required equipment installed, commissioned, tested, and operational, and be capable of reliably supplying all required medical and research gases no later than **May 20, 2027**.

Transition Planning Requirements

A critical component of this qualification process will be each respondent's ability to successfully transition Roswell Park from its current supplier without interruption to clinical, patient care, or research operations.

Respondents shall provide a detailed narrative describing their proposed transition approach, including:

• Engineering, permitting, construction, and installation activities.
• Removal and disposition of existing equipment.
• Provision of temporary or interim storage systems necessary to maintain uninterrupted service.
• Coordination with Roswell Park personnel and the incumbent supplier.
• Traffic management, logistics, and site safety planning.
• Mitigation of operational disruptions affecting patients, staff, visitors, research programs, and campus activities.
• Proposed project governance and communication structure.
• Preliminary project schedule demonstrating achievement of the May 20, 2027 implementation deadline.
• Business continuity and contingency plans.

Historical Usage and Budgetary Pricing

Roswell Park will provide historical gas usage data to respondents. Using this information, respondents shall provide:

• Preliminary budgetary pricing for bulk gas supply.
• Estimated capital equipment costs, if any.
• Typical escalation methodologies.
• Any assumptions used in developing the estimate.

Respondents shall provide the following via **email** to Rob Henschel @ rob.henschel@roswellpark.org by **Monday, November 16, 2026 by 2pm EST**:

• Company Qualifications
• Experience and References
• Supply Chain Reliability
• Transition Plan
• Regulatory Compliance
• Budgetary Pricing
• Additional Items

Budgetary pricing is requested for planning purposes only and shall not be considered a binding offer. The resultant agreement will be a period of five (5) years, with the option to renew for five (5) additional years. If pricing for a ten (10) year initial term is beneficial to Roswell Park, then we may elect to do that.

Roswell Park will make its campus available for site visits upon request. Respondents are encouraged to conduct a site visit to better understand existing conditions, tank locations, access constraints, operational requirements, and transition considerations.

As a condition of qualification, respondents must acknowledge and agree to: *Roswell Park Required Contract Clauses (Appendix A)* and *Roswell Park Equal Employment Opportunity Requirements (Appendix A-1)*. Failure to agree to these requirements may result in disqualification.

Roswell Park intends to evaluate qualifications based upon:

• Relevant experience and qualifications.
• Healthcare and research sector experience.
• Ability to provide equivalent or superior capital equipment.
• Ability to meet defined timeline.
• Demonstrated supply reliability and redundancy.
• Quality and feasibility of transition plan.
• Safety record and regulatory compliance.
• Financial stability.
• Responsiveness and completeness of submission.